Hire executive and administrative assistants, vetted in 10 calendar days
Executive assistants, schedulers, receptionists and office coordinators, vetted for the tools your team already runs. Hire onshore or globally, with vetted candidates in 10 calendar days.
A HireHawk specialist will reach out within one business day.
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From executive assistants to front office coordinators
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Executive Assistant
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Virtual Executive Assistant
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Chief of Staff
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Personal Assistant
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Administrative Assistant
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Virtual Administrative Assistant
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Receptionist
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Virtual Receptionist
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Scheduler
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Virtual Scheduler
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Administrative Coordinator
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Front Office Coordinator
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Office Manager
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Operations Assistant
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Project Coordinator
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Event Coordinator
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Document Controller
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Records Clerk
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Transcriptionist
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Back Office Assistant
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Travel Coordinator
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Virtual Assistant
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usAdministrative Support functions we staff for
What administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every administrative support role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When your day is someone else's inbox
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Your calendar decides what doesn’t get done.
- Important emails wait for you.
- Follow-ups disappear between departments.
- Executives coordinate their own travel and expenses.
- Nobody clearly owns vendors, documentation, or internal logistics.
- Your highest-paid people are doing repeatable administrative work.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your assistants work best
- The desk is physically in your office
- Visitors, mail or equipment need hands on site
- The assistant handles sensitive onsite paperwork
- The work runs entirely in your software
- Coverage matters more than location
- You want the same seat at a lower monthly cost
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Executive Assistant | Global | US direct hire | Depends on executive preference and location needs |
| Administrative Assistant | Global | US direct hire | Usually location-flexible |
| Remote scheduling | Global | Little benefit from local presence | |
| Reception / physical front desk | US direct hire | Requires physical presence | |
| Office Manager | US direct hire | Vendors, facilities, office operations | |
| Travel & expense coordination | Global | Easily remote | |
| Bookkeeping support | Global | US direct hire | Depends on systems and seniority |
| Local document / mail handling | US direct hire | Physical requirement |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that fills administrative desks across every function, from executive support to back office. Every assistant is screened on the calendar, inbox and phone systems your team runs.
Administrative Support staffing by industry
The desk is the same; the paperwork behind it is not. Pick your industry to see how the seat is scoped there.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does an administrative staffing agency do?
An administrative staffing agency sources, screens and places the support staff a business runs on: executive assistants, receptionists, schedulers, coordinators and data entry specialists. HireHawk recruits for the specific stack a desk uses, tests it during vetting, and presents vetted candidates in 10 calendar days on either hiring model.
How fast can an executive assistant start?
You see vetted candidates in 10 calendar days from the discovery call, and onboarding in 21 days. Executive assistant searches move at the same pace as any other admin seat because sourcing and 5-Stage Vetting run inside that window rather than after it.
Can one assistant support more than one executive?
Yes, and many do. A single experienced assistant commonly supports two or three leaders once workflows are documented. Past that, calendar conflicts start costing more than the second hire saves, so we scope the split on the discovery call before you commit.
Do admin hires work in our own systems?
Yes. Assistants work inside your calendar, inbox, phone system and CRM under your direction, exactly as an in-house hire would. Tool fluency is screened during vetting, so a candidate who claims Google Workspace, Outlook or HubSpot has been tested on it.
What is the difference between an assistant and a coordinator?
An assistant supports specific people and their workload. A coordinator owns a process that crosses people, such as onboarding, documents or projects. If the gap is one leader's time, hire an assistant. If the gap is a process nobody owns, hire a coordinator.
Can we start with one admin seat and add more later?
Yes, and most clients do. The same recruiter keeps the search context, so the second and third hires arrive faster than the first. Adding a seat is a message to your recruiter rather than a new procurement cycle. Nothing about the first placement locks you into a headcount plan.
Do we need a full-time assistant or part-time support?
Start from the volume, not the budget. If the calendar, inbox and records work fills most of a day, a full-time seat is cheaper per hour and far more effective because context stays with one person. Genuinely intermittent work suits a shared or part-time arrangement, and we will say which one your volume points to.
How do we hand over work to a new administrative hire?
Record yourself doing the recurring tasks rather than writing procedures first. New assistants learn faster from watching the real workflow, and the documentation they write afterwards is more accurate than anything produced in advance. Most seats are running the recurring work unaided inside three weeks.
Ready to get your calendar back?
Tell us the desk you need covered. Vetted admin candidates reach you in 10 calendar days.