Hire executive assistants and people ops, vetted in 10 calendar days
Executive assistants, payroll specialists and human resources generalists for the combined desk that books the calendar in the morning and processes payroll in the afternoon. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Office support and payroll roles we staff
No roles match that search. Tell us what you need and we will scope it.
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Executive Assistant
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Data Entry Specialist
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Chief of Staff
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Payroll Specialist
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Onboarding Coordinator
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Human Resources Generalist
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Human Resources Manager
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Human Resources Information System Manager
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every office and people ops role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When one person is doing two jobs
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Payroll deadlines beat calendar work every time.
- New hires start before their paperwork clears.
- One person books meetings and runs payroll.
- Employee files get tidied only for audits.
- Your office manager is quietly two jobs.
- Compliance always wins and admin always slips.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your office managers work best
- Executive support benefits from overlapping hours
- The seat signs employment paperwork
- Someone must be present for office logistics
- Payroll cycles run inside your system
- Onboarding paperwork is checklist driven
- Records maintenance needs consistent daily hands
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Payroll processing | Global | System driven and deadline led | |
| Onboarding paperwork | Global | Checklist work with clear evidence | |
| Employee records | Global | Maintenance work, no location benefit | |
| Executive calendar and inbox | Global | Overlapping hours make this work better | |
| Office and vendor logistics | US direct hire | Someone has to be in the building | |
| Employment filings | US direct hire | Carries a US signing duty | |
| Benefits enrollment support | Global | System work, staffs globally | |
| Travel and expense processing | Global | Administrative, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the combined office and people desk smaller brands and manufacturers run with one team. Candidates are screened on shared inboxes, payroll changes, onboarding paperwork and compliance deadlines.
Beyond office and people operations
This is one desk inside administrative support. If the gap sits somewhere else, start with the department that owns it.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Who hires Office and People Operations staff through HireHawk?
Mostly Ecommerce and Manufacturing. The desk looks similar across sectors while the vocabulary and the software change, so candidates are matched on the stack you run and the volume you carry rather than on an industry label. We would rather scope that honestly on the call than place a seat that does not hold once volume arrives.
Which seat should we split off first?
Usually payroll. It has hard deadlines, so it always wins against calendar and inbox work, which means the admin side is what quietly degrades. Moving the Payroll Specialist and the onboarding paperwork to a dedicated seat, while keeping executive support onshore, is the split most teams land on at this size.
Which half of this desk can be staffed globally?
The compliance half. Payroll processing, onboarding paperwork and employee records are system based and staff globally from our six core talent markets. Executive support usually stays onshore, because calendar and inbox work for a leader benefits from overlapping hours. That split is the point of this whole page.
How quickly can we make the split?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. Most teams do this in one move rather than two, because splitting the seat only works if the payroll side has a genuine owner from day one.
Can we add people operations capacity as we grow?
Yes, and headcount growth is usually what forces the conversation. Fully managed global seats run month to month, so payroll and records capacity can follow your employee count without severance exposure. US direct hires stay permanent employees on your payroll, which is where executive support normally sits.
What does splitting this desk cost?
Less than the second generalist you were about to hire. Global Fully Managed seats start from $12/hr all-inclusive, month to month, which is usually where the payroll and records half goes. A US Direct Hire for the executive support side is $995 plus 12.5% of first-year salary, or 15% with nothing upfront.
How is this different from hiring another office manager?
An office manager is one person absorbing two jobs. This desk exists because those jobs have different constraints: payroll runs to external deadlines while executive support runs on your hours. Splitting them gives each an owner. If you would rather keep one seat, start with the broader administrative support desk instead.
Who manages the person day to day?
You do. On Global Fully Managed the seat works to your priorities with a Client Success Manager handling the employment relationship, and on US Direct Hire they are your employee outright. Neither model puts an account manager between you and the work. Direction always comes from your side.
Ready to split the seat?
Tell us what your office manager also does. Vetted candidates reach you in 10 calendar days.