Hire inside sales reps, vetted in 10 calendar days
Inside sales reps, order entry specialists and quote coordinators who get the specification right the first time, because production inherits it. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Quoting, order entry and account roles
No roles match that search. Tell us what you need and we will scope it.
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Request for Quote Coordinator
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Order Entry Specialist
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Inside Sales Representative
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Distributor Support Specialist
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Customer Service Representative
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Account Manager
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every inside sales role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When quotes miss the deadline
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Quotes go out after the deadline.
- A typed specification reaches production wrong.
- One entry error costs a production slot.
- Distributor portals get checked when someone remembers.
- Engineers answer account questions.
- The customer finds the mistake before you.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your inside sales reps work best
- Key accounts expect a familiar voice
- The seat visits customers and trade shows
- Pricing authority sits with a domestic manager
- Quote preparation is structured system work
- Order entry is high volume and rule based
- Distributor portal work repeats daily
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Quote preparation | Global | Structured and rule based | |
| Order entry | Global | High volume system work | |
| Distributor portal management | Global | Repeatable daily task | |
| Key account relationships | US direct hire | Buyers expect a familiar domestic voice | |
| Pricing approvals | US direct hire | Authority stays with your manager | |
| Trade show and customer visits | US direct hire | Physical presence required | |
| Order acknowledgement follow up | Global | System work, staffs globally | |
| Lead time communication | Global | Email and phone, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the blended quote and order desk inside manufacturers. Candidates are screened on quote turnaround, order entry accuracy, distributor portal work and the specification detail production depends on.
Beyond inside sales
One desk inside customer service. If the constraint sits in planning or purchasing instead, start there.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a manufacturing inside sales desk own?
In manufacturing this is one blended desk. The same team quotes, enters orders and answers the account questions that follow, working between the planning system, a request for quote inbox and distributor portals. Order entry is where accuracy matters most, because everything downstream inherits whatever was typed.
Which inside sales seat should we hire first?
Usually the Order Entry Specialist, because everything downstream inherits the specification and a mis-entered order costs a production slot rather than just an order. Once entry is reliable, the Request for Quote Coordinator is the common second hire so quote deadlines stop slipping.
Can this desk be staffed globally?
Much of it can. Quote preparation, order entry and distributor portal work are structured, system-based tasks that staff globally. The account relationships, particularly with distributors who expect a familiar voice, usually stay with a US seat. Most manufacturers split the desk exactly there.
Will these hires work in our order and quote systems?
Yes. Staff work in the planning system, quote templates and distributor portals you already run, to your pricing rules and your lead time commitments. Fluency is tested during vetting, so someone presented as an Order Entry Specialist has entered a real order from a specification and flagged what was ambiguous.
How do you vet inside sales and order entry candidates?
5-Stage Vetting with AI-assisted screening, plus an accuracy exercise built from a real quote and specification, because this is a desk where care matters more than charm. Fewer than 1% of applicants are presented. We look at what they caught in the specification, not how fast they finished.
What does an order entry seat cost?
Global Fully Managed starts from $12/hr all-inclusive, month to month, which is where most manufacturers put order entry and distributor support. Account managers who need a domestic voice go on US Direct Hire at $995 plus 12.5% of first-year salary, or 15% with nothing upfront.
Will they understand our products?
Not on day one, and we will not pretend otherwise. What we test during vetting is whether someone reads a specification carefully and flags what is ambiguous rather than guessing. Product knowledge builds in the first month. Care with a specification is either there or it is not.
Can they work in our planning system directly?
Yes, at whatever access level you set. Most manufacturers give order entry seats the same permissions as an in-house hire and keep pricing approvals with a domestic manager. We will map the permissions on the discovery call so nothing is assumed before someone starts.
Ready to protect the production slot?
Tell us your last order entry error. Vetted candidates reach you in 10 calendar days.