Hire sourcers and recruiters, vetted in 10 calendar days
Sourcers, researchers, screeners and coordinators for the delivery engine inside a staffing firm, where scheduling quietly eats recruiting time. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Sourcing, screening and coordination roles
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Sourcer
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Talent Researcher
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Technical Recruiter
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Candidate Screener
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Recruitment Coordinator
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Interview Scheduler
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every sourcing and recruiting role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When recruiters are running calendars
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Recruiters spend the day scheduling.
- Submittal volume fell without a decision.
- Candidates wait days for feedback.
- Every search starts from an empty list.
- Market maps get built and then lost.
- Your best recruiter runs a calendar.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your sourcers work best
- Client facing account work stays domestic
- The seat attends client site visits
- Some clients require US based recruiters
- Sourcing runs in your applicant tracking system
- Interview coordination is calendar work
- Market mapping is pure research
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Candidate sourcing | Global | Applicant tracking work, staffs globally | |
| Interview scheduling | Global | Diary work with no location benefit | |
| Market mapping | Global | Pure research, runs from anywhere | |
| Candidate screening calls | Global | Phone work, screened on communication | |
| Client facing account work | US direct hire | Usually stays with a US seat | |
| Client site visits | US direct hire | Happen in person | |
| Candidate database hygiene | Global | System work, staffs globally | |
| Reference checking | Global | Phone work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the delivery side of recruitment and staffing firms. Candidates are screened on pipeline building, market mapping, candidate screening and the submittal volume they produced weekly.
Beyond sourcing and recruiting
One desk inside human resources. The client-side and compliance seats around it are here.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a sourcing and recruiting desk own?
It is the delivery engine inside a staffing firm: sourcers building pipeline, researchers mapping the market, screeners qualifying, and coordinators keeping interviews and feedback moving. It lives in the applicant tracking system and its output is submittals per week, which is the number that actually measures it.
Who hires sourcing and recruiting staff through HireHawk?
Recruitment and staffing firms, usually when recruiters are spending their day scheduling instead of talking to candidates and submittal volume has quietly fallen. Both hiring models carry a guarantee: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Can sourcing and coordination be staffed globally?
Yes, all of it, and this is the clearest example in our catalog of a desk that staffs globally with no loss of quality. Sourcing, research, screening and interview coordination all live in the applicant tracking system. Client-facing account work is the part that usually stays US based.
How quickly can we lift submittal volume?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. Because coordination is where throughput dies, firms that split scheduling away from recruiting usually see submittals move within the first full month.
How do you vet sourcers and recruiting coordinators?
5-Stage Vetting with AI-assisted screening, plus a sourcing exercise on a real requirement: the search strings used, the profiles surfaced, and why each one fits. Fewer than 1% of applicants are presented. For a staffing firm the useful signal is the shortlist they produce, not how they describe their process.
What does a sourcer cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which for a staffing firm is usually recovered by a single extra placement. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, against the 20-30% you charge your own clients.
Is it strange for a staffing firm to use a staffing firm?
Not in our experience, and it is one of our most common client types. You sell placements; we place the delivery bench behind them. The firms that do this are usually the ones who have worked out that their recruiters spend more time scheduling than recruiting.
Will they use our applicant tracking system?
Yes, and to your own submittal standards. That matters more here than on most desks, because your candidate data is your asset. Everything they source lands in your system, not ours, and the market maps they build stay yours when the engagement ends.
Ready to lift submittal volume?
Tell us your weekly number. Vetted candidates reach you in 10 calendar days.