Hire paralegals and legal assistants, vetted in 10 calendar days
Paralegals, intake specialists and legal assistants who work under your supervision, inside your case management system. Support work handled and billable hours protected, with a shortlist in 10 calendar days.
A HireHawk specialist will reach out within one business day.
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Intake, paralegal and legal billing roles
No roles match that search. Tell us what you need and we will scope it.
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Legal Intake Specialist
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Case Manager
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Client Intake Coordinator
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Legal Assistant
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Litigation Assistant
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Legal Receptionist
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Paralegal
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Virtual Paralegal
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Demand Writer
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Document Reviewer
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eDiscovery Specialist
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Medical Records Clerk
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Legal Billing Specialist
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Lien Negotiator
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Compliance Analyst
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Contracts Administrator
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Docketing Clerk
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Trust Accounting Clerk
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usLegal Support functions we staff for
What administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every legal support role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When attorneys are doing clerical work
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Intake calls go to voicemail after five.
- Attorneys draft their own routine documents.
- Deadlines get discovered, not calendared.
- Billable hours go on administrative work.
- Files are organized differently by every person.
- A missed intake call is a matter lost.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your paralegals work best
- The seat appears in court or files with it
- State certification is required for the role
- Clients expect a domestic contact on the matter
- Work is documents, records and case administration
- Volume review is consuming attorney time
- Intake needs coverage beyond office hours
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Document drafting and review | Global | Volume review under attorney supervision | |
| Case and matter administration | Global | Records work, staffs globally | |
| Intake calls | Global | Coverage beyond office hours wins matters | |
| Court appearances and filings | US direct hire | Requires state certification | |
| Client contact on a matter | US direct hire | Clients expect a domestic contact | |
| Docketing and deadline tracking | Global | Calendar driven, staffs globally | |
| Medical records retrieval | Global | Chasing work, staffs globally | |
| Trust account reconciliation | Global | US direct hire | Depends on state and firm policy |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs legal support under attorney supervision, never independent practice. Candidates are screened on intake calls, docketing, document production and the case management system your firm runs.
Legal support staffing by industry
Matters differ; the supervision does not. Pick your industry to see how the desk is scoped.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What can a virtual paralegal legally do?
A virtual paralegal performs substantive legal support under attorney supervision: drafting documents, organizing discovery, preparing filings, summarising records and managing case files. They cannot give legal advice, set fees, sign filings or represent clients, and every deliverable is reviewed by the supervising attorney.
Do your legal staff work under our supervision?
Yes, always. Every legal seat works under the direction of an attorney at your firm, inside your file management and confidentiality rules. HireHawk supplies the person and the vetting; supervision, review and professional responsibility stay with your firm. We will not place a seat that implies otherwise, because the professional responsibility rules that govern your firm are not ours to reinterpret.
How do you protect client confidentiality?
Confidentiality and conflict obligations are covered in every placement agreement, access is scoped by your firm, and background checks run inside 5-Stage Vetting. Candidates are screened for conflict-check discipline specifically, because that habit is what keeps a support hire safe.
Which case management systems do your candidates know?
Commonly Clio, MyCase, Filevine, Smokeball, PracticePanther and Litify, with document handling in NetDocuments or iManage. Candidates are matched to your system and tested on it during vetting rather than presented on a general claim. Where your firm runs something less common, we screen for document discipline and matter workflow depth instead.
Can a remote intake specialist handle after-hours calls?
Yes, and it is one of the strongest arguments for a global seat. Personal injury and family practices in particular lose matters to whoever answers first, so evening and weekend intake coverage often pays for itself before the first full month closes.
Do you place attorneys?
We place legal support staff rather than practising attorneys. Licensed attorney recruitment carries bar admission and professional conduct requirements outside what our vetting is built to verify, so we say so plainly instead of stretching the service. For paralegal, intake, billing and case support, which is where most firms actually lose billable hours, the bench is deep.
How do we supervise a remote paralegal properly?
The same way you supervise an in-office one: defined tasks, reviewed output and a named supervising attorney. Distance changes the tooling, not the obligation. Firms that set review checkpoints at the start have no more difficulty with a remote seat than with a desk down the corridor.
Can support staff speak to our clients?
For scheduling, status updates and information gathering, yes, and intake specialists do it constantly. What they cannot do is give legal advice, quote fees or make representations about a matter's merits. Those boundaries are set in the placement agreement and screened for during vetting.
Ready to protect billable hours?
Tell us what your attorneys do after five. Vetted candidates reach you in 10 calendar days.