Hire operations and project coordinators, vetted in 10 calendar days
Coordinators, planners, buyers and project managers who own the handoffs, the purchase orders and the schedule. The seats nobody notices until they are empty, with a shortlist in 10 calendar days.
A HireHawk specialist will reach out within one business day.
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Coordination, procurement and logistics roles
No roles match that search. Tell us what you need and we will scope it.
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Operations Coordinator
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Operations Manager
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Project Manager
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Program Coordinator
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Scheduling Coordinator
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Dispatch Coordinator
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Procurement Specialist
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Purchasing Coordinator
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Supply Chain Analyst
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Inventory Planner
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Demand Planner
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Vendor Manager
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Logistics Coordinator
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Order Entry Specialist
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Fulfillment Coordinator
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Track and Trace Specialist
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Returns Coordinator
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Warehouse Administrator
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Business Analyst
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Continuous Improvement Analyst
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Quality Coordinator
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Documentation Specialist
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Facilities Coordinator
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Permitting Coordinator
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usOperations functions we staff for
See More Operations functions we staff for
What administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every operations role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When managers are firefighting
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Work stalls between teams with nobody chasing.
- Sales blames delivery and delivery blames procurement.
- The process lives in one person's head.
- Suppliers miss dates and nobody notices early.
- Your managers spend the day firefighting.
- Problems surface on the day, not in the plan.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your operations coordinators work best
- The seat walks a floor, a site or a warehouse
- The role manages onsite crews directly
- Suppliers and inspectors expect a local contact
- Coordination happens in systems and on calls
- The work is planning, tracking and follow-up
- You need daily coverage without a local salary
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Scheduling and dispatch coordination | Global | Systems and calls, no site needed | |
| Purchase order follow up | Global | Structured chasing, staffs globally | |
| Supplier and vendor management | Global | US direct hire | Depends whether suppliers expect a local contact |
| Warehouse or floor supervision | US direct hire | The seat walks the site | |
| Process documentation | Global | Deliverable based, staffs globally | |
| Inspector and regulator contact | US direct hire | Local presence is usually expected | |
| Returns and claims administration | Global | Process work, staffs globally | |
| Continuous improvement analysis | Global | Data work with no location benefit |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the operations layer holding delivery together between teams. Candidates are screened on purchase orders, dispatch schedules, standard operating procedures and the escalation path your process depends on.
Operations staffing by industry
Coordination work rhymes across sectors without repeating. Pick your industry to see which handoffs the desk owns.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What roles sit inside an operations team?
Operations covers the coordination layer between functions: coordinators and managers who own throughput, project and program staff, procurement and supply chain seats, logistics and fulfillment roles, and the analysts who document and improve process. The common thread is owning handoffs rather than a single specialism.
Should operations work be onshore or remote?
Split it by whether the work is physical. Anything requiring presence on a floor, a site or a dock stays onshore. Planning, tracking, supplier follow-up and documentation run just as well remotely, which is why most clients staff a US operations lead with global coordinators behind them.
How do you vet operations candidates?
Through scenario work rather than tool tests alone: a delayed shipment, a double-booked crew, a supplier missing a deadline. Candidates are scored on how they prioritize, who they escalate to and what they document, because that is the actual job.
Can an operations hire own our process documentation?
Yes, and it is one of the highest-return first tasks. A coordinator who writes your SOPs while learning the process leaves you with documentation you did not have, which makes every later hire faster to onboard. Most clients treat the first ninety days as documentation time and get a permanent asset out of a temporary gap.
What is the difference between an operations coordinator and a project manager?
A coordinator keeps recurring work moving day to day. A project manager owns a defined piece of work with a scope, a budget and an end date. If the problem repeats weekly, hire the coordinator. If it has a deadline and a budget, hire the project manager.
Can you staff operations for a seasonal peak?
Yes. Global Fully Managed seats are month to month, so a peak team can scale up and back down without severance exposure. We scope the ramp on the discovery call so candidates are onboarded before the peak rather than during it.
What is the first operations hire we should make?
A coordinator, almost always. The instinct is to hire a manager, but early operational pain is usually execution capacity rather than decision-making capacity. A coordinator who owns handoffs and documentation frees your existing managers immediately and gives the eventual manager hire a working process to inherit.
How do we measure whether an operations hire is working?
Track the things that used to slip: on-time delivery, order accuracy, how often work waits on an owner. Operations rarely shows up in revenue directly, so agreeing two or three of those measures before the hire starts is what keeps the seat defensible when budgets get reviewed.
Ready to close the gaps?
Tell us where work stalls. Vetted candidates reach you in 10 calendar days.