Hire academic operations staff, vetted in 10 calendar days
Enrollment coordinators, registrar assistants and schedulers who know the student information system, the add and drop window and the timetable. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Registration, records and advising support roles
No roles match that search. Tell us what you need and we will scope it.
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Enrollment Coordinator
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Student Services Coordinator
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Registrar Assistant
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Scheduling Coordinator
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Academic Advisor Assistant
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every academic operations role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When registration week overwhelms staff
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Registration week buries the whole team.
- Staff are idle for months, then overwhelmed.
- Transcript requests queue for weeks.
- Timetables land after students need them.
- Degree audits get done at the last minute.
- The same peak surprises you every year.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your academic operations staff work best
- Counter service for students is physical
- Registrar sign off is a domestic duty
- The seat attends graduation and orientation
- Registration processing is system work
- Transcript updates are record maintenance
- Timetable building is planning work
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Registration processing | Global | System work, staffs globally | |
| Transcript updates | Global | Record maintenance, runs from anywhere | |
| Timetable building | Global | Planning work with no location benefit | |
| Degree audit preparation | Global | Rule based checking, staffs globally | |
| Student counter service | US direct hire | Physical, stays a US hire | |
| Registrar sign off | US direct hire | A domestic duty | |
| Exam scheduling support | Global | Planning work, staffs globally | |
| Course catalog maintenance | Global | System work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the academic operations desk for colleges, schools and training providers. Candidates are screened on transcripts, registration holds, degree audits and the timetable your term actually runs on.
Beyond academic operations
One desk inside operations. Admissions, student support and course build sit in other parts of the bench.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Which academic operations seat should we hire first?
Usually the Enrollment Coordinator, because registration is where the calendar creates the sharpest peak and the backlog is most visible. Once that is covered, the Registrar Assistant is the common second hire, since transcript accuracy is what everything downstream depends on. We will look at your term dates on the discovery call and say which order fits.
Can academic operations seats work remotely?
Most of them can. Registration processing, transcript updates, timetable building and degree audit preparation all happen inside the student information system, so they staff globally. What stays onsite is anything a student walks up to a counter for. Several institutions keep one campus-facing coordinator on US direct hire and run the rest of the desk globally.
How fast can we staff up before registration week?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Plan backwards from your term start: if registration opens in six weeks, starting now gives you a seat that is trained rather than thrown into the peak. Filling three coordinator seats at once does not slow the first one down.
Will these hires work in our student information system?
Yes. Candidates work inside the system you already run, following your holds policy, your registration rules and your escalation path. System fluency is tested during vetting, so someone presented for Registrar Assistant has processed a transcript correction in an exercise rather than listed the software on a resume.
Can we staff up for term start and scale back after?
Yes, and this desk is the clearest case for it. Fully managed global seats run month to month, so a registration team can grow for the peak and stand down afterwards without severance exposure. US direct hires stay permanent employees on your payroll. Adding a second seat is a message to the recruiter who already knows your term calendar.
What does an enrollment coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which is what makes seasonal staffing viable here. Counter facing and registrar sign off roles stay domestic. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront.
Can we staff only for registration weeks?
Yes, and this desk is the clearest case for it in education. Fully managed global seats run month to month, so a registration team can grow for the peak and stand down without severance exposure. Start a month before the peak so they are trained, not thrown in.
Will they have access to student records?
Under your own access controls, your training and your student data policy, the same as any staff member. Most institutions grant read and update rights for registration and transcript work and reserve anything else. That scope gets agreed before the search, not after someone starts.
Ready for the next registration peak?
Tell us which weeks break first. Vetted candidates reach you in 10 calendar days.