Hire admissions and enrollment staff, vetted in 10 calendar days
Admissions counselors, enrollment advisors and application processors who answer inquiries in minutes and keep deposits moving. Shortlist in 10 calendar days, US direct hire or fully managed global talent.
A HireHawk specialist will reach out within one business day.
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From inquiry to enrollment, the roles we staff
No roles match that search. Tell us what you need and we will scope it.
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Lead Qualification Specialist
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Admissions Counselor
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Application Processor
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Enrollment Advisor
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every admissions role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When someone else replied first
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Applicants choose whoever replied first.
- Inquiries wait for a gap between classes.
- Applications sit through the busiest weeks.
- Accepted applicants never actually enroll.
- Faculty answer admissions questions.
- Nobody chases the deposits.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your admissions staff work best
- Campus tours are delivered in person
- Interview panels sit on campus
- Some institutions require domestic counselors
- Inquiry response is phone and email
- Application processing is rule based
- Deposit follow up is scheduled chasing
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Inquiry response | Global | Phone and email, staffs globally | |
| Application processing | Global | Rule based with no location benefit | |
| Deposit follow up | Global | Scheduled chasing, runs from anywhere | |
| Yield and funnel reporting | Global | Data work, staffs globally | |
| Campus tours | US direct hire | Delivered in person | |
| Interview panels | US direct hire | Sit on campus | |
| Credential and transcript verification | Global | Checking work, staffs globally | |
| Applicant nurture messaging | Global | Scheduled contact, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that fills admissions and enrollment seats for schools, colleges and training providers. Candidates are screened on inquiry response times, application review and the deposit and yield numbers you report on.
Beyond admissions and enrollment
One desk inside operations. If the problem is retention after enrollment, that sits in customer service.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Which admissions seat should we hire first?
Usually the Lead Qualification Specialist, because speed to first response is the single biggest lever on conversion and it is the thing nobody has time for. Once inquiries are being answered inside the window, the Application Processor is the usual second hire. We will look at your current response time before recommending anything.
Can admissions staff work remotely?
Almost all of it can. Inquiry response, qualification calls, application review and deposit follow up run on the phone and in your system, so they staff globally from our six core talent markets. Campus tours and open days need someone physically there. Most institutions run the funnel globally and keep the campus-facing role on US direct hire.
How quickly can we get an admissions counselor in place?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. If you are staffing ahead of an application deadline, work backwards from it: a counselor who starts three weeks before the rush is worth more than two who start during it.
Will admissions hires use our own enrollment system?
Yes. Staff work inside your admissions or enrollment platform, under your own qualification criteria and decision rules. Candidates are tested during vetting on realistic tasks, so someone presented for Application Processor has already checked a set of documents against requirements rather than described how they would.
Can we scale the admissions team around the application cycle?
Yes. Admissions volume is seasonal by definition, and fully managed global seats run month to month so the team can match it without severance exposure. US direct hires stay permanent employees on your payroll. Most institutions build a core team and flex two or three seats around the application deadlines.
What does an admissions counselor cost?
Global Fully Managed from $12/hr all-inclusive, month to month. Against that, weigh the tuition value of applicants lost to whoever replied first. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, if the seat must be domestic.
Will applicants mind speaking to someone overseas?
In our experience they mind waiting three days far more. We screen hard on spoken communication for this desk because first response is the whole job. If your market is one where a domestic voice is genuinely expected, say so and we will scope it as a US Direct Hire.
How fast is fast enough on a first response?
Faster than you currently are, and usually faster than you think. Applicants compare institutions within days. The practical target most providers set is a reply inside the same working day, which is achievable with one dedicated seat and rarely achievable with academic staff answering between classes.
Ready to answer inquiries first?
Tell us your response time today. Vetted candidates reach you in 10 calendar days.