Hire background screening coordinators, vetted in 10 calendar days
Background check coordinators, verification specialists and contract administrators who clear a candidate to start instead of letting paperwork run the clock. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Pre start clearance roles we staff
No roles match that search. Tell us what you need and we will scope it.
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Background Check Coordinator
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Credentialing Specialist
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Employment Eligibility Verification Specialist
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Contract Administrator
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every screening and onboarding role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When start dates keep getting pushed
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Start dates get pushed for paperwork.
- Checks are chased between other calls.
- The same document gets requested twice.
- A won placement earns nothing yet.
- Clearance adds days to every start.
- Nobody owns the gap between offer and start.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your screening coordinators work best
- Employment paperwork may need a US signatory
- Some clients require domestic screeners
- Right to work checks can require presence
- Check ordering runs in your vendor portals
- Evidence collection is document chasing
- Contract issuance is template work
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Background check ordering | Global | Vendor portal work, staffs globally | |
| Result chasing | Global | Document chasing with no location benefit | |
| Evidence collection and filing | Global | Checklist work, runs from anywhere | |
| Contract issuance | Global | Template work, staffs globally | |
| Employment paperwork signature | US direct hire | May need a US signatory | |
| In person document verification | US direct hire | Requires the candidate present | |
| Compliance file auditing | Global | Review work, staffs globally | |
| Onboarding scheduling | Global | Calendar work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the pre start desk for recruitment and staffing firms. Candidates are screened on background checks, right to work evidence, credential verification and the contract paperwork behind a start date.
Beyond background screening
One desk inside operations. If delivery throughput is the constraint, human resources owns that desk.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a background screening and onboarding desk own?
It owns everything between a candidate accepting and a candidate being able to bill: background checks, credential verification, right to work evidence and contract paperwork. In a staffing firm that makes it a revenue function rather than an administrative one, because every day of delay is a day of lost billing on a placement you already won.
Who hires background screening staff through HireHawk?
Recruitment and staffing firms, usually at the point where clearance is delaying starts on placements they have already won. The tell is a recruiter chasing a background check between calls. Both hiring models carry a guarantee: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Can background screening staff work remotely?
Yes, essentially all of it. Ordering checks, chasing results, collecting evidence and issuing contracts happen in your systems and over email, so this desk staffs globally from our six core talent markets. Where a client requires a US-based signatory on employment paperwork, that seat stays a US direct hire on your payroll.
How quickly can we get clearance covered?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. Because every clearance day is a lost billing day, most firms can put a number on what the wait costs before the first candidate is even presented.
How do you vet screening and onboarding candidates?
5-Stage Vetting with AI-assisted screening, plus a checklist exercise: a candidate cleared to start with one piece of evidence missing, and whether they catch it. Fewer than 1% of applicants are presented. This desk is about completeness under time pressure, so completeness under time pressure is what we test.
What does a screening coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month. The comparison is direct: if clearance currently adds three days to every start, count the billing those days cost. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront.
Can they order checks in our vendor accounts?
Yes, using your accounts and your vendor relationships, the same as an in-house coordinator. Nothing is re-contracted through us. Where a client or a vendor requires a US based user, that seat becomes a US Direct Hire and we will identify it before the search starts.
How much time would this realistically save?
Most firms we work with are losing days to chasing rather than to vendor turnaround. A dedicated seat ordering same day and chasing daily typically removes the self inflicted half of the delay. We will ask for your current average on the call and be honest about what is left.
Ready to shorten time to billable?
Tell us how long clearance takes today. Vetted candidates reach you in 10 calendar days.