Hire estimators and project managers, vetted in 10 calendar days
Estimators, take off specialists and bid coordinators who read the drawings, price the work and assemble submittals to the deadline. Shortlist in 10 calendar days, US direct hire or fully managed global talent.
A HireHawk specialist will reach out within one business day.
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Estimating, bid and project delivery roles
No roles match that search. Tell us what you need and we will scope it.
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Quantity Take Off Specialist
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Construction Estimator
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Estimating Assistant
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Bid Coordinator
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Construction Project Manager
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Construction Administrator
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Logistics Coordinator
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Engineer
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Architect
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Draftsperson
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Utility and Permitting Coordinator
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Procurement and Purchasing Specialist
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every construction role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When takeoffs limit how much you bid
Most teams wait too long. These are the points where the seat pays for itself immediately.
- You bid fewer jobs than you could win.
- Estimates are finished the night before.
- Take off capacity caps everything.
- Change orders are documented weeks later.
- Permits get chased after the schedule assumed them.
- A rushed number wins the wrong job.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your estimators work best
- Site walks and surveys need attendance
- Subcontractor meetings happen on site
- Permit lodgement can require a local agent
- Quantity take offs work from drawings
- Bid assembly is document work
- Estimating support is desk based
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Quantity take offs | Global | Worked from drawings, staffs globally | |
| Estimating support | Global | Desk based with no location benefit | |
| Bid package assembly | Global | Document work, runs from anywhere | |
| Permit application chasing | Global | Administrative follow up, staffs globally | |
| Site walks and surveys | US direct hire | Need attendance | |
| Subcontractor meetings | US direct hire | Happen on site | |
| Subcontractor prequalification | Global | Document work, staffs globally | |
| Cost tracking against budget | Global | Spreadsheet work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs preconstruction and development desks for builders, developers and specialty contractors. Candidates are screened on drawings, take offs, submittals and the change order trail behind a live job.
Beyond construction and development
One desk inside operations. Everything else behind a build program is here.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Which preconstruction seat should we hire first?
Usually the Quantity Take Off Specialist, because take off capacity is what limits how many bids you can chase, and estimators are almost always the bottleneck. Once take offs are covered, the Bid Coordinator is the common second hire. Contractors with permit-heavy work sometimes start with the permitting coordinator instead.
Can estimating and take off work be done remotely?
Yes, most of it. Take offs, estimating support, submittal assembly and permit chasing all happen from the drawings and in your software, so they staff globally. Site presence, subcontractor walkthroughs and anything requiring a signature stay a US direct hire on your payroll. Most contractors run preconstruction globally and keep field roles local.
How quickly can we add estimating capacity before a bid?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. If a bid deadline is closer than that, tell us on the call and we will say whether it is realistic rather than take the search anyway. Filling two estimating seats at once does not slow the first one down.
Will these hires use our estimating software?
Yes. Candidates work in the take off and estimating software you already run, to your cost codes and your markup rules. Software fluency is tested during vetting, so someone presented as a Construction Estimator has quantified from a real drawing set in an exercise rather than listed the package on a resume.
Can we scale preconstruction around our bid calendar?
Yes, and bid volume is exactly the kind of cycle this suits. Fully managed global seats run month to month, so take off capacity can grow for a heavy bid period and reduce afterwards without severance exposure. US direct hires stay permanent employees on your payroll, which is where site-based roles belong.
What does a take off specialist cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which is where take offs and estimating support belong. Site based roles stay domestic. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, against the 20-30% agencies charge.
Will they work from our drawings and cost codes?
Yes, in the take off and estimating package you already license, to your own cost codes and markup rules. Software fluency is tested during vetting on a real drawing set, so the shortlist is people who have already quantified work of the type you bid.
Will this let us bid more jobs?
That is the usual outcome, because take off capacity is what caps bid volume for most contractors. What it will not do is make a rushed estimate accurate. If your problem is pricing judgment rather than capacity, a second estimator will help more than a take off seat.
Ready to bid more work?
Tell us how many bids you pass on. Vetted candidates reach you in 10 calendar days.