Hire medical supply and facilities staff, vetted in 10 calendar days
Inventory managers, supply chain coordinators and procurement specialists who own par levels, purchase orders and the receiving dock. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Supply, purchasing and facilities roles
No roles match that search. Tell us what you need and we will scope it.
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Inventory Manager
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Supply Chain Coordinator
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Procurement Specialist
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Operations Administrator
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every medical supply role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When nurses are solving stockouts
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Nurses leave patients to find supplies.
- Par levels reflect last year's volume.
- Recalled stock stays on the shelf.
- Invoices never match what arrived.
- Clinical staff solve purchasing problems.
- Stockouts are discovered at the point of use.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your supply staff work best
- Receiving and stock handling is physical
- The seat walks the storeroom
- Controlled items need onsite custody
- Par level analysis is system work
- Purchasing follow up is phone and portal
- Invoice matching is high volume
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Par level analysis | Global | System work, staffs globally | |
| Purchase order follow up | Global | Phone and portal, no location benefit | |
| Vendor invoice matching | Global | High volume, runs from anywhere | |
| Recall tracking | Global | Documentation work, staffs globally | |
| Receiving and stock handling | US direct hire | Physical, stays a US hire | |
| Controlled item custody | US direct hire | Requires onsite responsibility | |
| Equipment service scheduling | Global | Coordination work, staffs globally | |
| Vendor contract administration | Global | Document work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the supply and facilities desk inside clinics, practices and hospital groups. Candidates are screened on requisitions, par levels, lot tracking and the receiving process before you interview.
Beyond medical supply
One desk inside operations. If the pressure is billing rather than supply, finance owns it.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a medical supply and facilities desk own?
It keeps a clinical building supplied and running: par levels, requisitions, purchasing, supplier coordination and the receiving process behind them. The reason it matters clinically is that a missed supply run does not stay an administrative problem. It becomes nurses and technicians solving it themselves, which is the most expensive possible fix.
Who hires medical supply staff through HireHawk?
Clinics, practices and hospital groups, usually at the point where clinical staff have started solving supply problems themselves between patients. Both hiring models carry a guarantee: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire. Every seat on this desk is non-clinical.
Will these hires work in our purchasing system?
Yes. Staff work in the purchasing and inventory systems you already run, against your approved vendor list and your group purchasing agreements. Fluency is tested during vetting, so someone presented as an Inventory Manager has worked a real par level and reorder scenario rather than described the process.
Can we scale supply support with patient volume?
Yes. Fully managed global seats run month to month, so inventory and purchasing capacity can follow patient volume without severance exposure, and US direct hires stay permanent employees on your payroll. Receiving and stock handling are onsite by definition and stay local.
How do you vet medical supply candidates?
5-Stage Vetting with AI-assisted screening, plus a scenario from the job: a critical item at zero on hand, a supplier two days out, and a clinic list already booked. Fewer than 1% of applicants are presented. These seats are non-clinical throughout and never make clinical judgments.
What does a supply coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, for the inventory and purchasing side. Receiving and stock handling stay onsite as US Direct Hire at $995 plus 12.5% of first-year salary, or 15% with nothing upfront. Weigh either against the clinical hours a single missed supply run costs you.
Do these roles have any clinical involvement?
None. Every seat on this desk is non-clinical: inventory, purchasing, supplier coordination and the administration behind them. They do not handle patients, make clinical judgments or touch clinical decisions. The reason the desk matters clinically is that it stops nurses solving supply problems between patients.
Can they work with our group purchasing agreements?
Yes, against your approved vendor list and your contracted pricing. Part of the vetting exercise is a real reorder scenario, so someone presented as an Inventory Manager has already worked a par level against a contract rather than described the process in the abstract.
Ready to stop chasing supplies?
Tell us what your par levels look like today. Vetted candidates reach you in 10 calendar days.