Hire program coordinators and case managers, vetted in 10 calendar days
Program coordinators, volunteer coordinators and impact analysts who capture the outcome evidence funders ask for while the program is still running. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Program, volunteer and casework roles
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Program Coordinator
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Volunteer Coordinator
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Outreach Coordinator
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Impact and Reporting Analyst
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Case Manager
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every program delivery role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When outcomes are not recorded
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Programs run and the evidence is lost.
- Funder reports rely on what people remember.
- Sessions start without confirmed volunteers.
- Case notes fall two weeks behind.
- Renewal applications rest on anecdotes.
- Nobody captures outcomes while they happen.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your program staff work best
- Direct beneficiary contact stays local
- Safeguarding duties sit with local staff
- The seat runs sessions in person
- Outcome data capture is system work
- Volunteer rostering is scheduling
- Impact analysis is desk based
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Outcome data capture | Global | System work, staffs globally | |
| Volunteer rostering | Global | Scheduling with no location benefit | |
| Impact analysis and reporting | Global | Desk based, runs from anywhere | |
| Program administration | Global | Coordination work, staffs globally | |
| Direct beneficiary contact | US direct hire | Stays with local staff | |
| Safeguarding responsibility | US direct hire | Held locally by your team | |
| Grant compliance reporting | Global | Document work, staffs globally | |
| Partner organization liaison | Global | Email and calls, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs program delivery for nonprofits and associations. Candidates are screened on case notes, volunteer rosters, outcome data capture and the grant reporting your funders require.
Beyond program delivery
One desk inside operations. Fundraising, membership and communications are the other nonprofit desks.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a program delivery desk own?
It runs the operational side of the mission: coordinating programs, managing cases, organizing volunteers, and capturing the outcome evidence funders require as a condition of continued funding. The underestimated risk is that programs run well and nobody records the evidence, so renewal applications end up resting on anecdotes.
Which program delivery seat should we hire first?
Usually the Impact and Reporting Analyst, because outcome evidence is hardest to reconstruct later and easiest to build in from the start. Organizations struggling with volunteer coverage should start with the Volunteer Coordinator instead. We will ask what your next funder report needs.
Can program delivery roles be staffed globally?
The coordination and reporting half can. Program scheduling, volunteer rostering, data capture and impact analysis all happen in your systems and staff globally. Direct beneficiary contact and anything delivered in person stay with people local to the program, on your payroll.
Will these hires work in our case management system?
Yes. Coordinators and analysts work in the case or program management system you already run, following your safeguarding, consent and data rules. Fluency is tested during vetting, so someone presented as an Impact and Reporting Analyst has built an outcome summary from a real data set.
How do you vet program delivery candidates?
5-Stage Vetting with AI-assisted screening, plus an exercise from the work: a program that ran well with patchy records, and what evidence could still be assembled for a funder. Fewer than 1% of applicants are presented. Judgment about what counts as evidence matters more here than sector background.
What does a program coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which for most nonprofits fits inside a program budget rather than a core cost line. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront. Many organizations fund the seat from the program it reports on.
Will they have contact with beneficiaries?
Only where you decide it is appropriate, and direct beneficiary contact usually stays with local staff. The seat is far more often behind the delivery: coordinating programs, rostering volunteers and capturing outcome data. Safeguarding responsibility stays with your own team on both hiring models.
Can a funder object to outsourced staff?
Some grant conditions restrict where funded staff may sit, and it is worth checking yours before you hire rather than after. Where restrictions exist, the seat becomes a US Direct Hire. Where they do not, most funders care about the outcome evidence, which is exactly what this desk produces.
Ready to evidence your outcomes?
Tell us what your next funder report needs. Vetted candidates reach you in 10 calendar days.