Hire property managers and coordinators, vetted in 10 calendar days
Leasing, maintenance and turnover coordinators who dispatch work orders and move a unit from move out to move in without dead days. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Leasing, turnover and maintenance roles
No roles match that search. Tell us what you need and we will scope it.
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Leasing Coordinator
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Turnover Coordinator
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Maintenance Coordinator
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Inspection Coordinator
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Property Manager
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Assistant Property Manager
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Work Order Dispatcher
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every property operations role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When units sit between residents
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Units sit empty between residents.
- Work orders wait for a manager's attention.
- Inspections happen after the next lease starts.
- Residents call to ask what is happening.
- Turnover takes longer than the trades need.
- Every dead day is rent you never recover.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your property coordinators work best
- Inspections require someone with keys
- Turn walkthroughs happen at the unit
- Emergency response needs local presence
- Work order dispatch runs in your platform
- Turnover scheduling is coordination
- Resident updates are email and portal
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Work order dispatch | Global | Platform work, staffs globally | |
| Turnover scheduling | Global | Coordination with no location benefit | |
| Resident update messaging | Global | Email and portal, runs from anywhere | |
| Vendor coordination | Global | Phone and email, staffs globally | |
| Unit inspections | US direct hire | Require keys and presence | |
| Emergency response | US direct hire | Needs someone local | |
| Utility account management | Global | Administrative, staffs globally | |
| Compliance certificate tracking | Global | Document work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs property operations for managers and owners of residential portfolios. Candidates are screened on work order dispatch, turnover scheduling, inspection records and your property management system.
Beyond property operations
One desk inside operations. If residents rather than units are the problem, customer service owns that.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a property operations desk own?
It runs a portfolio day to day: leasing coordination, work order dispatch, turnovers and inspections, all tracked in the property management system against occupancy targets. Turnover speed is what it is judged on, because every day a unit sits between residents is rent you never recover.
Who hires property operations staff through HireHawk?
Residential property managers and portfolio owners, usually when turnovers are slipping for coordination reasons rather than trade availability. Both hiring models carry a guarantee: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire, and onsite roles stay on your own payroll.
Can property operations be staffed globally?
The coordination can. Work order dispatch, turnover scheduling, resident updates and leasing coordination all run in your property management system and staff globally. Inspections, walkthroughs and anything involving keys stay onsite as US direct hires. Most managers run dispatch globally and keep the site team local.
How quickly can we add turnover coordination?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. Because days vacant is a daily cost, a coordinator who starts before your notice season usually pays for the seat inside the first turn cycle.
How do you vet property operations candidates?
5-Stage Vetting with AI-assisted screening, plus a dispatch exercise: three work orders, one resident already complaining, and one vendor who has not confirmed. Fewer than 1% of applicants are presented. How someone sequences that, and who they tell, is the job in miniature.
What does a maintenance coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, for dispatch and coordination. Anything needing keys stays onsite. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, against the 20-30% agencies typically charge. One avoided week of vacancy across a handful of units usually covers it.
Can they dispatch our local vendors?
Yes. Dispatch is phone, email and portal work, and the vendor does not need the coordinator in the building. What stays local is anything requiring access: inspections, walkthroughs and emergencies. Most managers run dispatch globally and keep a small onsite team for the physical work.
How much of days vacant is really coordination?
More than most managers expect. When we look at turn timelines, the trade work is usually a few days and the gaps between steps are the rest. That gap is scheduling, vendor confirmation and someone noticing a unit is ready. All three are coordination problems.
Ready to shorten your turnovers?
Tell us your average days vacant. Vetted candidates reach you in 10 calendar days.