Hire real estate operations staff, vetted in 10 calendar days
Property and leasing coordinators, maintenance schedulers and revenue operations staff who take the continuous coordination off your manager. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Leasing, maintenance and listings roles
No roles match that search. Tell us what you need and we will scope it.
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Leasing Specialist
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Booking Coordinator
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Guest Experience Specialist
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Client Advocate
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Maintenance Coordinator
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Listing and Content Manager
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Utility Coordinator
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Proposal Coordinator
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Property Manager
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Operations Manager
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Revenue Operations Specialist
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Yardi Specialist
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every real estate operations role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When the manager handles everything
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Your manager answers every single request.
- Prospects move on while inquiries wait.
- Listings stay live after details change.
- Growth means hiring another manager.
- Exceptions and routine work reach one inbox.
- Maintenance requests arrive faster than replies.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your real estate staff work best
- Property showings need an agent present
- Inspections require keys and access
- Owner meetings happen in person
- Leasing inquiry response is phone and email
- Maintenance triage runs in your platform
- Listing updates are content work
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Leasing inquiry response | Global | Phone and email, staffs globally | |
| Maintenance request triage | Global | Platform work with no location benefit | |
| Listing content updates | Global | Content work, runs from anywhere | |
| Revenue operations reporting | Global | Data work, staffs globally | |
| Property showings | US direct hire | Need an agent present | |
| Owner meetings | US direct hire | Happen in person | |
| Tenant screening administration | Global | Checking work, staffs globally | |
| Utility and service transfers | Global | Administrative, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the operating layer of a real estate business. Candidates are screened on listing updates, maintenance requests, leasing inquiries and the property platform your portfolio runs in.
Beyond real estate operations
One desk inside operations. Transactions, acquisitions and asset work sit elsewhere in the bench.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Which real estate operations seat should we hire first?
Usually the Maintenance Coordinator, because request volume is what drags a manager into handling everything rather than handling exceptions. Portfolios losing prospects to slow replies should start with the Leasing Specialist. We will ask how many units one manager currently covers before recommending.
Can real estate operations be staffed globally?
Most of the coordination can. Leasing inquiries, maintenance request triage, listing updates and revenue operations all run inside your platform and staff globally. Property showings, inspections and anything requiring keys stay with a US direct hire on your payroll. Most portfolios split the desk on exactly that line.
How quickly can we add coordination capacity?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. Splitting coordination away from management is usually visible within a month, because your manager stops answering every request personally.
Will these hires work in our property platform?
Yes. Coordinators work inside the property platform your portfolio already runs in, using your listing standards, your maintenance triage rules and your escalation path. Fluency is tested during vetting, so someone presented for a coordination seat has triaged a real request queue in an exercise.
Can we add coordination as the portfolio grows?
Yes, and that is usually the point. Fully managed global seats run month to month, so coordination capacity can grow with unit count instead of forcing another manager hire. US direct hires stay permanent employees on your payroll. Adding a second seat goes to the recruiter who already knows your portfolio.
What does a coordination seat cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which is the arithmetic that lets a portfolio grow without another manager. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront. Compare it to the salary of the second manager you were about to hire.
How many units can one coordinator support?
It depends on request volume rather than unit count, so a portfolio of older stock generates far more work per unit than new build. Tell us your monthly maintenance request volume on the call and we will give you a number rather than a range.
Will our manager resist giving up the requests?
Often, and it is worth naming early. Managers who built the portfolio tend to keep answering everything because they always have. The split only works if routine requests route to the coordinator by default from week one, with the manager taking exceptions rather than triaging.
Ready to add units without adding managers?
Tell us how many units one manager covers. Vetted candidates reach you in 10 calendar days.