Hire transaction coordinators, vetted in 10 calendar days
Transaction coordinators, diligence and underwriting analysts who track every contingency date so a deposit is never lost to a calendar miss. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Coordination, underwriting and closing roles
No roles match that search. Tell us what you need and we will scope it.
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Transaction Coordinator
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Diligence Coordinator
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Underwriting Analyst
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Closing Assistant
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Dispositions Coordinator
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Title and Escrow Processor
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every transaction coordination role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When dates are tracked from memory
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Contingency dates live in someone's head.
- A missed date puts the deposit at risk.
- Diligence items stay open until someone asks.
- Agents chase documents instead of selling.
- Closing files are completed on the day.
- Every deal is tracked slightly differently.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your transaction coordinators work best
- Closings may need a local notary
- Licensed activity stays with US staff
- The seat attends the signing table
- Contingency tracking is calendar work
- Diligence checklists are document work
- Title and escrow processing is administrative
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Contingency date tracking | Global | Calendar work, staffs globally | |
| Diligence checklist management | Global | Document work with no location benefit | |
| Title and escrow processing | Global | Administrative, runs from anywhere | |
| Closing file assembly | Global | Document work, staffs globally | |
| Notarized signing | US direct hire | May need a local notary | |
| Licensed transaction activity | US direct hire | Stays with US staff | |
| Lender document coordination | Global | Chasing work, staffs globally | |
| Post closing file archiving | Global | Administrative, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs transaction desks for brokerages, investors and real estate funds. Candidates are screened on contingency tracking, diligence checklists, underwriting files and title and escrow processing.
Beyond transaction coordination
One desk inside operations. The brokerage, acquisition and asset desks are listed here.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Which transaction seat should we hire first?
Usually the Transaction Coordinator, because contingency dates are enforceable and a single missed one can cost the deposit or the deal. Teams whose bottleneck is analysis rather than administration should start with the Underwriting Analyst. We will ask how many deals you run at once before recommending.
Can transaction coordination be staffed globally?
Yes, nearly all of it. Contingency tracking, diligence checklists, document chasing and title and escrow processing are checklist driven and system based, so they staff globally. Anything requiring a license or a physical signing stays with a US direct hire on your payroll.
How quickly can we get transaction coordination covered?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. This seat tends to pay for itself on a single protected transaction, which is why teams rarely wait for a quiet month to hire it.
Will these hires work in our transaction platform?
Yes. Coordinators work in the transaction management platform you already run, to your checklist, your date conventions and your escalation rules as a deadline approaches. Fluency is tested during vetting, so someone presented as a Transaction Coordinator has built a date calendar from a real contract.
Can we scale transaction support with deal flow?
Yes. Fully managed global seats run month to month, so coordination capacity can follow deal flow without severance exposure, and US direct hires stay permanent employees on your payroll. Because deal flow moves in bursts, most teams keep one coordinator permanent and add a second through a busy quarter.
What does a transaction coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which tends to be recovered by a single protected deal. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, against the 20-30% agencies charge. Most teams size this against the deposit a missed date would have cost.
Can they handle licensed transaction steps?
No. Anything requiring a license or a notarized signature stays with your US staff, and we will map those steps before the search. What moves is the tracking: contingency dates, diligence checklists, document chasing and the title and escrow administration around them.
How many transactions can one coordinator run?
Between fifteen and thirty at a time for most teams, depending on complexity and how many contingencies each contract carries. Commercial deals sit at the lower end. Tell us your concurrent deal count and your typical contract length and we will size it properly.
Ready to protect every closing?
Tell us how many deals you run at once. Vetted candidates reach you in 10 calendar days.