Hire transport compliance specialists, vetted in 10 calendar days
Compliance specialists, safety coordinators and fuel tax analysts who keep driver files complete and filings in before the regulatory deadline. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Compliance, safety and driver file roles
No roles match that search. Tell us what you need and we will scope it.
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Department of Transportation Compliance Specialist
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Fuel Tax Reporting Analyst
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Claims and Cargo Loss Specialist
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Safety Coordinator
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Driver Qualification File Specialist
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every transport compliance role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When driver files are incomplete
Most teams wait too long. These are the points where the seat pays for itself immediately.
- An auditor finds the incomplete driver file.
- Filings go in after the deadline.
- Logs are collected but never reviewed.
- Cargo claims get written off.
- Penalties arrive for routine paperwork.
- Operating authority depends on work nobody tracks.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your transport staff work best
- Terminal and yard audits happen on site
- Driver interviews are usually face to face
- Operating authority filings need a US contact
- Driver file maintenance is document work
- Hours of service review is system work
- Fuel tax reporting is calculation and filing
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Driver file maintenance | Global | Document work, staffs globally | |
| Hours of service review | Global | System work with no location benefit | |
| Fuel tax reporting | Global | Calculation and filing, runs from anywhere | |
| Cargo claim administration | Global | Documentation, staffs globally | |
| Terminal and yard audits | US direct hire | Conducted on site | |
| Driver interviews | US direct hire | Usually face to face | |
| Permit and registration renewals | Global | Deadline work, staffs globally | |
| Accident report processing | Global | Document work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs transport compliance desks for carriers and logistics operators. Candidates are screened on driver qualification files, hours of service records, fuel tax filings and cargo claim handling.
Beyond transport compliance
One desk inside operations. If the gap is the warehouse rather than the road, that sits alongside it.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a transport compliance desk own?
It keeps trucks legal. Driver qualification files, hours of service records, fuel tax reporting and cargo claims all run against regulatory deadlines rather than internal ones. An audit finds what routine work missed months earlier, which is why a thin desk here is an operational risk rather than an administrative one.
Who hires Transport Safety and Compliance staff through HireHawk?
Mostly Logistics. The desk looks similar across sectors while the vocabulary and the software change, so candidates are matched on the stack you run and the volume you carry rather than on an industry label. That keeps one recruiter accountable for the whole Transport Safety and Compliance desk instead of splitting it across vendors.
Will these hires work in our fleet systems?
Yes. Staff work in the fleet management, electronic logging and filing systems you already use, to your retention policy and your escalation rules on anything approaching a deadline. Fluency is tested during vetting, so someone presented for a compliance seat has audited a real driver file in an exercise.
Can we scale compliance support with fleet size?
Yes, though this desk scales with driver count rather than with season. Fully managed global seats run month to month and US direct hires stay permanent employees on your payroll. What we would not recommend is flexing it downward, because regulatory deadlines keep running and an audit tests the months nobody was watching.
How do you vet Transport Safety and Compliance candidates?
5-Stage Vetting with AI-assisted screening, plus a scenario taken from the real job rather than a generic test: the kind of problem the Department of Transportation Compliance Specialist meets in a normal week. Fewer than 1% of applicants are presented, so what reaches your shortlist is the group that handled realistic work well.
What does a compliance specialist cost?
Global Fully Managed from $12/hr all-inclusive, month to month, for file maintenance and reporting. Terminal audits stay onsite. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, against the 20-30% agencies typically charge. Weigh either against a single penalty for a late filing.
Can a remote seat manage driver qualification files?
Yes, and file completeness is exactly the work an auditor tests. Collecting, chasing and filing documentation is document work. What stays local is anything requiring a face to face driver conversation or a physical terminal inspection, and we will draw that line before the search.
What if we are already facing an audit?
Say so on the call and we will be straight about whether a new hire helps in time. Shortlist in 10 calendar days and onboarding in 21 days means a seat helps a future audit reliably. For one next month you likely need a different answer, and we will say so.
Ready to close your compliance gaps?
Tell us how many drivers you run. Vetted candidates reach you in 10 calendar days.