Hire account managers, vetted in 10 calendar days
Account managers, job order and placement coordinators who qualify a requirement properly, so recruiters stop searching for the wrong candidate. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
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Client delivery roles we staff
No roles match that search. Tell us what you need and we will scope it.
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Account Manager
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Client Success Manager
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Job Order Coordinator
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Placement Coordinator
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every account management role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When job orders are taken vaguely
Most teams wait too long. These are the points where the seat pays for itself immediately.
- Job orders are taken between other calls.
- Recruiters search for the wrong profile.
- Clients ask before you update them.
- Searches restart after a week of work.
- Nobody owns the offer to start gap.
- A vague requirement wastes the whole search.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your account managers work best
- The client relationship stays with a US manager
- Client site visits happen in person
- Contract negotiation is a domestic duty
- Job order intake is a structured call
- Submission tracking is system work
- Placement coordination is scheduling
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Job order intake | Global | A structured call, staffs globally | |
| Submission tracking | Global | System work with no location benefit | |
| Placement coordination | Global | Scheduling, runs from anywhere | |
| Client update reporting | Global | Routine reporting, staffs globally | |
| The client relationship | US direct hire | Stays with a US account manager | |
| Contract negotiation | US direct hire | A domestic duty | |
| Timesheet and invoice chasing | Global | Administrative, staffs globally | |
| Compliance pack assembly | Global | Document work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs the client side of recruitment and staffing firms. Candidates are screened on job order qualification, client updates, submission tracking and placement coordination through to a signed contract.
Beyond client account management
One desk inside sales. Delivery, screening and compliance sit in other parts of the bench.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a client account desk own in a staffing firm?
It owns the client side of delivery: taking job orders properly, keeping clients updated, and coordinating placements through to a start date. The failure mode is a vague job order, because a role taken without proper qualification sends recruiters after the wrong candidates and the client experiences that as slow delivery.
Who hires client account staff through HireHawk?
Recruitment and staffing firms, typically when searches keep restarting because the requirement was never nailed down at intake. Both hiring models carry a guarantee: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire, so a mis-hire on this desk does not become your problem.
Can client account management seats be staffed globally?
The coordination half can. Job order intake, submission tracking and placement coordination through to start all run in your applicant tracking system and staff globally. The client relationship itself, particularly first meetings and escalations, usually stays with a US account manager. Most firms split the desk on exactly that line.
How quickly can we add account coordination?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. If job orders are currently taken by whoever answers the phone, a dedicated coordinator usually shows up in search quality within the first month.
How do you vet Client Account Management candidates?
5-Stage Vetting with AI-assisted screening, plus a scenario taken from the real job rather than a generic test: the kind of problem the Account Manager meets in a normal week. Fewer than 1% of applicants are presented, so what reaches your shortlist is the group that handled realistic work well.
What does a job order coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which is usually less than the cost of one restarted search. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront, if the client contact must be domestic.
Should the same person own the client and the job order?
Not once you are past a certain volume. The client relationship rewards continuity and seniority; job order qualification and placement coordination reward structure and time. Splitting them is what stops a busy account manager taking a vague requirement because they were between calls.
Will our clients deal with someone new?
Only if you want them to. Most firms keep the client relationship with a US account manager and use the seat for intake structure, submission tracking and placement coordination behind it. The client experiences better information rather than a different contact.
Ready to qualify every job order?
Tell us how many searches restart. Vetted candidates reach you in 10 calendar days.