Hire grant writers and fundraisers, vetted in 10 calendar days
Grant writers, researchers and donor relations coordinators who let you apply to more funders without recycling material that does not fit the criteria. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
Loading the consultation calendar. This only takes a moment.
30 minutes, no obligation. Your details are already filled in.
Times shown in your local timezone. Powered by iClosed.
Grant writing and donor relations roles
No roles match that search. Tell us what you need and we will scope it.
-
Grant Researcher
-
Grant Writer
-
Prospect Researcher
-
Development Coordinator
-
Donor Relations Coordinator
-
Major Gifts Assistant
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every fundraising role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When deadlines pick your funders
Most teams wait too long. These are the points where the seat pays for itself immediately.
- You apply to whoever is due next.
- The same case gets sent to every funder.
- Writing hours cap your application volume.
- Donors only hear from you at asks.
- Research happens the week of the deadline.
- Good funders are missed for lack of time.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your fundraising staff work best
- Major gift conversations are personal
- Donor events happen in person
- Board fundraising sits with leadership
- Prospect research is desk based
- Grant drafting is written work
- Stewardship messaging is scheduled contact
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Prospect and funder research | Global | Desk based, staffs globally | |
| Grant application drafting | Global | Written work with no location benefit | |
| Criteria matching | Global | Research work, runs from anywhere | |
| Donor stewardship messaging | Global | Scheduled contact, staffs globally | |
| Major gift conversations | US direct hire | Personal and usually local | |
| Donor events | US direct hire | Happen in person | |
| Grant reporting after award | Global | Document work, staffs globally | |
| Donor database hygiene | Global | System work, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs fundraising desks for nonprofits and associations. Candidates are screened on prospect research, grant criteria matching, application drafting and the donor stewardship that happens between asks.
Beyond fundraising
One desk inside sales. Programs, membership and communications are the other nonprofit desks.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
What does a fundraising and development desk own?
It owns research and writing. Prospect researchers identify funders whose criteria you actually meet, grant writers build applications against those criteria, and donor relations keeps existing supporters engaged between asks. The measurable output is applications submitted, and it rises almost linearly with the capacity you give it.
Which fundraising seat should we hire first?
Usually the Grant Writer, because application volume is the number that moves income and it is capped by writing hours. Organizations already writing well but applying to the wrong funders should start with the Grant Researcher instead. We will ask how many applications you submitted last year before recommending.
Can fundraising staff work remotely?
Research and writing, yes, entirely. Prospect research, criteria matching, drafting and reporting are desk work and staff globally from our six core talent markets. Major gift conversations and donor events stay with someone local on your payroll. Most organizations put the research and drafting engine globally and keep relationships in house.
Will these hires work in our donor database?
Yes. Writers and researchers work in the donor or grant management system you already run, following your approval chain before anything is submitted. Skill is tested during vetting with a writing exercise against a real funder brief, so what you see on the shortlist is work rather than a claim about work.
How do you vet grant writers?
5-Stage Vetting with AI-assisted screening, plus a writing exercise against a real funder's criteria, marked on whether the application actually answers what was asked. Fewer than 1% of applicants are presented. Grant writing is one of the few desks where the vetting output is a document you can read yourself.
What does a grant writer cost?
Global Fully Managed from $12/hr all-inclusive, month to month, which for most organizations is recovered by a single additional successful application. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront. Most boards approve it on projected application volume rather than headcount.
Can a writer who is not local understand our mission?
They have to learn it, the same as any new hire, and the vetting exercise is a real application against a real funder brief so you see the writing before you commit. What does not transfer is your relationships, which is why major gift work stays with your own team.
Will more applications actually mean more income?
Only if the extra applications fit the criteria. Volume for its own sake wastes everyone's time. The reason capacity helps is that under resourced teams apply to whoever is due rather than whoever fits, and a researcher plus a writer changes which funders you approach at all.
Ready to apply to more funders?
Tell us how many applications you submit. Vetted candidates reach you in 10 calendar days.