Hire group sales and events coordinators, vetted in 10 calendar days
Group sales managers, catering and events coordinators who make sure what the contract promised reaches the team delivering it. Shortlist in 10 calendar days on either hiring model.
A HireHawk specialist will reach out within one business day.
Loading the consultation calendar. This only takes a moment.
30 minutes, no obligation. Your details are already filled in.
Times shown in your local timezone. Powered by iClosed.
Group sales, catering and events roles
No roles match that search. Tell us what you need and we will scope it.
-
Group Sales Manager
-
Catering Sales Coordinator
-
Wedding and Events Coordinator
Don't see your role? No problem. We staff 100+ roles across 10+ departments, so tell us what you need.
Contact usWhat administrative staffing takes off your plate
Two ways to hire. Transparent pricing.
Every group sales and events role prices the same way. Both models carry the same bar: vetted candidates in 10 calendar days and 5-Stage Vetting. The guarantee differs by model: 60-day replacement on US Direct Hire, 100% performance replacement on Global Fully Managed.
Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Full-time professionals across the United States, employed directly by you. One placement fee: from 12.5% of first-year salary, with the $995 retainer credited against it. Prefer nothing upfront? From 15%, paid only when you hire. Traditional agencies charge 20-30% of salary for the same search.
Explore US staffing →Not sure which desk to fill first?
Name the work that is slipping. We will recommend the seat that fixes it, the right model for it, and share expected cost and timeline.
When the handoff happens verbally
Most teams wait too long. These are the points where the seat pays for itself immediately.
- What was sold reaches operations as a conversation.
- Event orders arrive on the day.
- Inquiries go to whoever replied first.
- The guest experiences the gap you missed.
- Contract promises are remembered, not written.
- Sales and operations blame each other after.
How our hiring process works
Fewer than 1% of applicants are presented. Every administrative candidate passes 5-Stage Vetting with AI-assisted screening, and you see vetted candidates in 10 calendar days.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
Where your events staff work best
- Site visits are walked with the client
- The sale itself happens face to face
- Event day delivery needs the team present
- Inquiry follow up is phone and email
- Contract administration is document work
- Event order preparation is documentation
Both models carry the same vetting bar and the same guarantee. Pricing for each is above.
| Role / responsibility | Global | US direct hire | Why |
|---|---|---|---|
| Inquiry follow up | Global | Phone and email, staffs globally | |
| Contract administration | Global | Document work with no location benefit | |
| Banquet event order preparation | Global | Documentation, runs from anywhere | |
| Handoff paperwork into operations | Global | Process work, staffs globally | |
| Client site visits | US direct hire | Walked with the client | |
| Event day delivery | US direct hire | Needs the team present | |
| Rooming list collection | Global | Chasing work, staffs globally | |
| Post event billing | Global | Administrative, runs from anywhere |
One partner, onshore and global
A US office manager working alongside two fully managed global assistants is a Tuesday, not an exception. You pick the model per desk and we run both under one partner.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Start Hiring →We work with growing US companies backed
by the world's best investors.
HireHawk is a staffing agency for growing US companies that staffs group and event sales desks for hotels, venues and hospitality groups. Candidates are screened on inquiry conversion, contracts, banquet event orders and the handoff into operations.
Beyond group sales
One desk inside sales. Everything else a venue needs staffing is here.
Industries we staff
See More Industries we staff
Other departments we staff
Administrative Support staffing, answered
Which group sales seat should we hire first?
Usually the Catering Sales Coordinator, because inquiry follow up and event orders are where business is won and then quietly lost. Venues with heavy wedding volume often start with the Wedding and Events Coordinator instead. We will ask where your last event went wrong before recommending an order.
Can group sales roles be staffed globally?
The coordination half can. Inquiry follow up, contract administration, banquet event order preparation and the handoff paperwork into operations all staff globally. Site visits and the sale itself stay with a US direct hire, because a client walking a room wants someone standing in it.
How quickly can we add event coordination?
Shortlist in 10 calendar days from the discovery call, onboarding in 21 days. Both sourcing and 5-Stage Vetting run inside that window. If you are staffing ahead of a wedding or conference season, starting now means the coordinator has run a few events before the busy months.
Will these hires work in our sales and catering system?
Yes. Coordinators work in the sales and catering system you already run, using your contract templates and your event order format. System fluency is tested during vetting, so someone presented as a Catering Sales Coordinator has built an event order from a contract in an exercise.
Can we scale event support around our season?
Yes. Fully managed global seats run month to month, so coordination capacity can follow your event calendar without severance exposure, and US direct hires stay permanent employees on your payroll. Most venues keep the sales seat permanent and flex coordination around the season.
What does an events coordinator cost?
Global Fully Managed from $12/hr all-inclusive, month to month, for coordination and event order preparation. The sale and the site visit stay local. US Direct Hire is $995 plus 12.5% of first-year salary, or 15% with nothing upfront. One event delivered as sold usually justifies the seat.
Can they run the event on the day?
No. Event day delivery needs your team in the room, and we would not place a remote seat against it. What the coordinator does is make sure the team in the room has a complete event order that matches what was sold, which is where most event day problems start.
Our handoff problem is cultural, not staffing. Will this help?
Partly, and it is fair to be skeptical. A coordinator whose explicit job is the handoff creates a written artifact where there was a conversation, which is most of the fix. What it will not do is make a sales team that overpromises stop overpromising.
Ready to fix the handoff?
Tell us what got missed at the last event. Vetted candidates reach you in 10 calendar days.