Hire medical assistants and care staff in 10 days
Intake, prior authorization, billing, credentialing and clinical support roles for US practices, clinics and facilities. Hire globally or in the US, remote, hybrid or in-office.
A HireHawk specialist will reach out within one business day.
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Cut costs, move faster, stay compliant
Every practice we staff is solving for the same three things, whatever the seat. Payroll has to work at current reimbursement rates, the work has to move faster than it does today, and none of it can put your compliance at risk.
Costs that fit your margins
Staffing every seat locally rarely pencils out. The same work runs at a fraction of the cost when the seat allows it.
Timelines that stop slipping
Intake backs up, authorizations sit unworked, and charting follows providers home. A dedicated seat owns the follow-through.
Compliance that holds up
BAA and NDA on every placement, scoped access inside your own systems, and a clear line around clinical work.
Protect patient access
Fill scheduling, intake, authorization, and front-office vacancies before they create longer wait times.
Keep revenue moving
Hire billing, coding, claims, collections, and revenue-cycle professionals who understand healthcare workflows.
Give clinical teams time back
Move administrative work away from clinicians and practice leaders, and build permanent teams instead of restarting searches.
Two models, one honest number
Both models carry the same bar: a recruiter who staffs healthcare practices daily, a qualified shortlist in 10 calendar days, and a replacement guarantee behind every placement. You pick the model per seat, and you see the numbers before the first call.
Intake, scheduling, prior authorization, billing, coding and documentation. Exceptional talent from Latin America, the Philippines, South Africa, Eastern Europe, and Canada, from $12/hr. One monthly fee, all-inclusive: sourcing, vetting, payroll, compliance, and ongoing support.
Explore global staffing →Front desk, practice management and licensed clinical seats, placed as full-time employees on your payroll across all 50 states. A one-time placement fee: 12.5% of first-year salary plus a $995 retainer, or 15% with no retainer.
Explore US staffing →Have a seat open now?
Tell us the seat you need covered. We will match a recruiter who staffs healthcare practices daily, and share expected cost and timeline.
Non-clinical healthcare staffing, by department
Front Office & Patient Access
The first thing a patient touches, and the desk that keeps the schedule moving.
Revenue Cycle
From eligibility and billing to claims and collections, keeping your revenue moving.
Clinical Documentation
The documentation support that keeps notes accurate, complete and on time.
Practice Operations
The people behind the scenes who keep locations, supplies and daily operations running.
Credentialing & Compliance
The specialists who keep providers credentialed, enrolled and compliant.
Business Support
Finance, HR, payroll and marketing support that keeps the practice running.
Not seeing the seat you need? We staff 100+ roles across 10+ departments, and yours gets scoped on the discovery call.
Explore all roles we staff →Recruiters who know your specialty
The seat is the same across practices; the work is not. Our recruiters staff by specialty, and vetting tests the tasks your specialty actually runs.
High-volume scheduling, referral coordination and patient inbox management.
Imaging and procedure prior auths, echo scheduling, device-clinic follow-up.
Insurance verification, recall scheduling and treatment-plan follow-up.
Intake screening, telehealth scheduling and superbill preparation.
Surgical scheduling, imaging prior auths and workers comp paperwork.
Medical and cosmetic scheduling, recall campaigns and results-letter coordination.
Optical billing, surgical coordination and diagnostic-test scheduling.
DME documentation, wound-care scheduling and Medicare billing.
Not listed here? Our recruiters staff practices daily across every specialty, and yours gets scoped on the discovery call.
From discovery call to onboarding in 21 days
Fewer than 1% of applicants are presented to clients. Every candidate moves through 5-Stage Vetting with AI-assisted screening before you meet them, and you receive vetted candidates in 10 calendar days from the discovery call.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Get Candidates →
One partner, wherever your next hire lives.
The right model depends on the seat, not the practice. Some roles need someone in the building; billing, documentation and authorization work does not, and costs far less remotely.
We work with growing US companies backed
by the world's best investors.
A staffing agency for growing US companies placing non-clinical healthcare staff with US practices, clinics and facilities, in your office or working virtually. One partner owns the search, the vetting, the payroll, and the guarantee.
Questions practices ask before hiring
Can HireHawk staff both in-office and remote healthcare roles?
Yes. US direct hire places full-time employees on your payroll in all 50 states, for seats that need someone in the building. Global Fully Managed covers remote seats from our six core talent markets. Most practices run a mix, with a US front desk and a virtual revenue-cycle team behind it. You choose per seat.
What is non-clinical healthcare staffing?
Non-clinical healthcare staffing fills the roles that keep a practice running without practicing medicine: front desk, scheduling, intake, insurance verification, prior authorization, billing, coding, records and scribing. The staff work inside your EHR and phone system under your direction, covering the administrative load that otherwise falls on clinicians.
How much does a healthcare admin hire cost?
A fully managed virtual healthcare hire starts at $12/hr all-inclusive: talent pay, payroll, compliance and ongoing support in one monthly rate, saving up to 70% versus US salaries. Prefer someone on your own payroll? US direct hire runs $995 upfront applied toward your final placement fee plus 12.5% of first-year salary, or 15% with no upfront fee.
Do you staff clinical roles like medical assistants or nurses?
Yes, as US direct hire. Licensed clinical seats are placed as full-time employees on your payroll, with licence and credential verification built into 5-Stage Vetting. Virtual Global Fully Managed seats stay strictly non-clinical: remote staff never triage, chart independently or make clinical judgments.
Do you staff hospitals, or only private practices?
Both. HireHawk staffs medical offices, hospitals, outpatient centers, wellness clinics, medical spas and other healthcare facilities. The role mix shifts by segment, with a private practice usually starting at the front desk and a hospital or outpatient center at revenue cycle and credentialing, but the vetting bar and the pricing model stay identical.
Do your staff know Epic, athenahealth or eClinicalWorks?
Yes. EHR fluency is screened during vetting, not promised afterward. Candidates are matched to your system and tested on it in the skills assessment. Practices run HireHawk staff inside Epic, athenahealth, eClinicalWorks, NextGen and DrChrono daily. An unusual setup gets scoped on the discovery call.
How quickly can a healthcare admin hire start?
You receive a shortlist of vetted candidates in 10 calendar days from the discovery call, and onboarding in 21 days. Sourcing and 5-Stage Vetting both run inside that window, for fully managed global placements and US direct hire alike.
Staffing across every industry, department, and role we cover
See More Industries we staff
See More Department functions we staff
Ready to give your clinicians their evenings back?
Tell us the seat you need covered. We will recommend the right model, in office or virtual, share exact pricing for the role, and put vetted candidates in front of you in 10 calendar days.