Hire insurance and claims staff in 10 days
Underwriting assistants, policy administrators, claims processors, licensing and premium accounting roles for carriers and agencies. Hire globally or in the US, remote, hybrid or in-office.
A HireHawk specialist will reach out within one business day.
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What an insurance staffing agency should fix
Your book grows faster than your service capacity. Certificates pile up, renewals slip, and producers spend the week on data entry instead of new business. Generalist recruiters send resumes that have never touched an agency management system.
Book outgrowing service
Your book grows faster than your service capacity. Certificates pile up, renewals slip, and producers spend the week on data entry.
Resumes without AMS time
Generalist recruiters send resumes that have never touched an agency management system.
Licensed where it matters
Some desks need a licensed person near your producers and your files. Others are process work that runs cleanly from a managed global seat.
Renewals that do not slip
A renewal desk worked daily protects retention, and retention is the book.
Two models, one honest number
Traditional agencies charge 20-30% of first-year salary and hand you an invoice at placement. Both HireHawk models cost less than that and carry a replacement guarantee. Pick the one that matches the desk, and run both if your org chart calls for it.
Policy administration, claims processing, servicing and accounting, run as fully managed seats inside your agency management system. From $12/hr all-inclusive covering sourcing, vetting, payroll and support.
Explore global staffing →Licensed and compliance desks that sit near your producers, hired permanent onto your payroll in all 50 states. $995 retainer plus 12.5% of first-year salary, or 15% with no upfront.
Explore US staffing →Have a seat open now?
Tell us the seat you need covered. We will match a recruiter who staffs your industry daily, and share expected cost and timeline.
Roles by department
Policy & Underwriting
Submissions, endorsements and renewals moving on time.
Claims
FNOL to subrogation, worked inside your carrier workflows.
Sales & Servicing
Producers selling while the service desk holds the book.
Compliance
Licensing and filings, onshore on your payroll.
Accounting & Finance
Premium trust and commissions reconciled properly.
Marketing
Local visibility and lead flow for the agency.
Admin
The agency's phones, calendars and files covered.
HR
Onboarding and payroll as the agency grows.
Technology
Your AMS, your data and the integrations between them.
Not seeing the seat you need? We staff 100+ roles across 10+ departments, and yours gets scoped on the discovery call.
Explore all roles we staff →Sub-industry fit
Insurance is not one hiring market. A wholesale broker needs different desks than a title agency or a benefits shop. We match on the workflow and the systems you actually run.
Certificates, endorsements, renewal prep
Quoting, rewrites, retention calls
Application intake, case management, licensing
Enrolment support, carrier follow-up, billing
Search support, document prep, closing files
BI reporting, API integration, data engineering
Submissions, binding support, premium accounting
Not listed here? Our recruiters staff practices daily across every specialty, and yours gets scoped on the discovery call.
From discovery call to onboarding in 21 days
Fewer than 1% of applicants are presented to clients. Every candidate moves through 5-Stage Vetting with AI-assisted screening before you meet them, and you receive vetted candidates in 10 calendar days from the discovery call.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Get Candidates →
One partner, wherever your next hire lives.
The right model depends on the seat, not the business. Some roles need someone in the building; back-office, documentation and administrative work does not, and costs far less remotely.
We work with growing US companies backed
by the world's best investors.
An insurance staffing agency serving agencies, carriers, MGAs and brokers in all 50 states since 2019. The wider HireHawk staffing platform covers six core talent markets with both US direct hire and Global Fully Managed teams.
Questions insurance leaders ask
How much does insurance staffing cost?
Two prices, two models. US direct hire runs a $995 retainer plus 12.5% of first-year salary, or 15% with no upfront fee at all. Global Fully Managed starts from $12/hr all-inclusive, billed month to month. Traditional agencies charge 20-30% of first-year salary for the same placement work.
Which desks in an agency belong onshore and which run globally?
Look at the desk, not the company. If the role must be licensed, sit with your producers, or handle client money in person, place it as a US direct hire from a $995 retainer. If it is repeatable processing, documentation or back-office work, a global seat from $12/hr does it for up to 70% less than US salaries.
Can a global team member work on licensed insurance tasks?
No. Transacting insurance requires a licensed producer in the relevant state. Global seats are scoped to unlicensed support: intake, data entry, document chasing, carrier follow-up and reporting. That covers most of the volume that slows an agency down, and your licensed staff keep the work that legally belongs to them.
How fast can you fill an insurance desk?
Shortlist in 10 calendar days from the scoping call. Onboarding completes in 21 days once you choose someone. Speed comes from recruiting against a defined desk rather than a job title, so candidates arrive already screened on your agency management system and carrier portals.
What happens if an agency hire does not work out?
Each model carries its own guarantee. US direct hire placements come with a 60-day replacement guarantee. Global Fully Managed carries a 100% performance replacement guarantee for as long as the seat runs. You do not pay twice to fix a bad fit under either model.
Do you screen for agency management systems and carrier portals?
Yes, before you ever see a resume. Candidates are screened on the systems you name during scoping, plus rating platforms and document management. System familiarity is a hard filter, which is why fewer than 1% of applicants reach your shortlist.
Which insurance roles work best as a global seat?
Processing and documentation roles transfer best. Certificate Coordinators, Policy Administrators, Claims Processors, FNOL Agents and AP/AR Specialists all run cleanly from a managed global desk. Client-facing account management, compliance and finance leadership usually stay onsite as a US direct hire on your own payroll.
Staffing across every industry, department, and role we cover
See More Industries we staff
See More Department functions we staff
Ready to give your team their evenings back?
Tell us the seat you need covered. We will recommend the right model, in office or virtual, share exact pricing for the role, and put vetted candidates in front of you in 10 calendar days.