Hire paralegals and legal support in 10 days
Paralegals, legal assistants, case managers, intake and billing roles for US firms. Hire globally or in the US, remote, hybrid or in-office.
A HireHawk specialist will reach out within one business day.
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What a legal staffing agency has to solve
Your bottleneck is rarely lawyers. It is the desk behind them: intake that goes cold after ninety minutes, records requests nobody chased, demands sitting unwritten while the statute clock runs. Every hour a partner spends on those tasks is a billable hour you wrote off.
Intake going cold
Intake goes cold after ninety minutes, records requests sit unchased, and demands wait unwritten while the statute clock runs.
Partner hours written off
Every hour a partner spends on records and follow-up is a billable hour you wrote off.
Slow, expensive searches
A paralegal search runs weeks and agencies quote 20-30% of first-year salary while the seat sits empty and cases age.
Burnout by overload
Firms load the work onto whoever is closest, which is how good staff burn out.
Court-facing work protected
Client-facing and court-facing desks stay in your office on your payroll, matched by people who staff firms daily.
Volume work off the floor
Records, demands and data entry run inside your case management system from a managed seat at a fraction of the salary.
Two models, one honest number
Traditional agencies charge 20-30% of first-year salary and hand you an invoice either way. We price both models so you can see the number before you commit. Onshore placements are contingent and guaranteed. Remote seats are a flat hourly rate with nothing bolted on afterwards.
Records, intake, demands, billing and case management support, run as fully managed seats inside your systems under your supervising attorney. From $12/hr all-inclusive, one monthly fee covering sourcing, vetting, payroll and support.
Explore global staffing →Court-facing paralegals, case managers and office leadership, placed as permanent employees on your payroll in all 50 states. $995 retainer plus 12.5% of first-year salary, or 15% with no upfront.
Explore US staffing →Have a seat open now?
Tell us the seat you need covered. We will match a recruiter who staffs your industry daily, and share expected cost and timeline.
Roles by department
Legal Support
Intake to demand: the desks that move cases forward.
Admin
Reception, scheduling and the partner's calendar, covered.
Accounting & Finance
Trust-aware bookkeeping, billing and collections for firms.
Marketing
Case acquisition spend managed daily, not quarterly.
Creative
The firm's brand, video and web assets kept current.
Human Resources
Onboarding and people operations on your payroll.
Not seeing the seat you need? We staff 100+ roles across 10+ departments, and yours gets scoped on the discovery call.
Explore all roles we staff →Practice areas we staff
Practice area decides the shape of the desk, not just its title. High-volume plaintiff work needs intake and records capacity. Transactional and defense work needs deeper file discipline and fewer, stronger seats. Name the practice area and we scope the seat around its real workflow.
Intake volume, medical records and demand packages on the statute clock.
Claimant volume, records retrieval and lien resolution at scale.
Carrier correspondence, hearings calendars and treatment records.
Trial prep, discovery indexing and deadline-driven filings.
Charge deadlines, position statements and document production.
Court dates, discovery and client communication that cannot slip.
Forms-heavy caseloads, evidence packets and USCIS timelines.
Hearing-level files, medical evidence and status inquiries.
Repair records, manufacturer correspondence and buyback math.
Closings, title chasing and escrow coordination.
Plaintiff firms working liens, subrogation and carrier correspondence often need the same skills carriers hire for. If that is most of your volume, read how we staff claims and subrogation desks for insurance teams and pick the closer fit.
From discovery call to onboarding in 21 days
Fewer than 1% of applicants are presented to clients. Every candidate moves through 5-Stage Vetting with AI-assisted screening before you meet them, and you receive vetted candidates in 10 calendar days from the discovery call.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Get Candidates →
One partner, wherever your next hire lives.
The right model depends on the seat, not the business. Some roles need someone in the building; back-office, documentation and administrative work does not, and costs far less remotely.
We work with growing US companies backed
by the world's best investors.
A legal staffing agency placing permanent onshore hires in all 50 states and fully managed remote teams from six core talent markets. See how HireHawk staffs growing law firms across both models, US and global.
Questions law firms ask
Should we hire in office or run the desk virtually?
Ask who the seat talks to. If it faces clients, courts or original documents, hire onshore: $995 retainer plus 12.5%, on your payroll, with a 60-day guarantee. If it works inside your case management system on repeatable output, run it remotely from $12/hr. Most firms end up with both, and we scope it seat by seat rather than selling you one model.
What does legal staffing cost with you?
Onshore placement is a $995 retainer plus 12.5% of first-year salary, or 15% flat with nothing upfront. Traditional agencies charge 20-30% for the same search. Remote seats are billed hourly, all-inclusive, month to month, with no recruitment fee at all. You see the exact number for your role before any interview happens.
How fast can you fill a paralegal desk?
You get a vetted shortlist in 10 calendar days for either model. Onboarding completes in 21 days once you choose. Onshore hires then follow their own notice period, which is the one variable we do not control. Remote seats can start sooner because there is no relocation, payroll setup or benefits enrolment to arrange first.
Should we hire a paralegal or a legal assistant?
A paralegal carries substantive case work: drafting, discovery, demands and file strategy under attorney supervision. A legal assistant carries the administrative load around it, including calendaring, filings and client contact. Paralegals cost more because the work is harder to replace. Most firms under-hire the assistant seat first, then wonder why the paralegal is doing calendar work.
Can remote staff handle privileged client files?
Yes, under the same supervision rule that covers your onsite staff. Every placement signs confidentiality terms before access. They work inside your systems, with permissions you grant and revoke, and nothing is stored on our side. ABA Model Rule 5.3 puts responsibility on the supervising lawyer, which is exactly how we set the reporting line up.
What happens if a paralegal placement does not work out?
Onshore placements carry a 60-day replacement guarantee. Remote seats carry a 100% performance replacement guarantee for as long as the seat is open. Tell your Client Success Manager what went wrong and we restart sourcing at no additional fee. We would rather replace once than lose the account over a bad first match.
Do you place attorneys and licensed staff?
We place licensed attorneys through US direct hire only, onshore, on your payroll. Remote seats cover legal support, admin, finance, marketing, creative and HR work performed under attorney supervision. That line is deliberate. Anything requiring a US bar licence or unauthorised-practice exposure stays onshore, where the licence and the supervision sit together.
Staffing across every industry, department, and role we cover
See More Industries we staff
See More Department functions we staff
Ready to give your team their evenings back?
Tell us the seat you need covered. We will recommend the right model, in office or virtual, share exact pricing for the role, and put vetted candidates in front of you in 10 calendar days.