Hire event and production staff in 10 days
Stagehands, AV technicians, riggers, event coordinators and ticketing support for venues and producers. Hire onsite in all 50 states, or globally for the work that runs remote.
A HireHawk specialist will reach out within one business day.
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What an event staffing agency has to get right
Load-in starts at a fixed hour and the crew list has to be full. An agency earns its fee by covering onsite labor and the back office that books it. You need both, because a missing rigger and a missed vendor invoice cost the same show.
A full crew list
Load-in starts at a fixed hour. A missing rigger and a missed vendor invoice cost the same show.
A spiky season
Twelve shows in March, three in July, and a payroll that has to survive both.
The week around the show
Producers rarely lose money on the show. They lose it in advance packets, vendor chasing and ticketing email.
Two crews, one partner
Permanent onsite crew fixes quality on the floor. Remote coordinators fix the admin load that grows with every booking.
Two models, one honest number
Traditional agencies charge 20-30% of first-year salary, taken up front and rarely refundable. Both HireHawk models price below that line, and both carry a replacement guarantee. Pick the one that matches the desk, not the one that looks cheaper on a single invoice.
Event coordination, vendor management, ticketing support and production scheduling, run as fully managed desks between shows. From $12/hr all-inclusive, one monthly fee end to end.
Explore global staffing →Stagehands, AV technicians, riggers and box office staff, hired permanent onto your payroll in all 50 states. $995 retainer plus 12.5% of first-year salary, or 15% with no upfront.
Explore US staffing →Have a seat open now?
Tell us the seat you need covered. We will match a recruiter who staffs your industry daily, and share expected cost and timeline.
Event staffing roles by department
Field roles
Show-floor crew, permanent, on the client's payroll.
Back office
Advance packets, vendors and ticketing handled between shows.
Not seeing the seat you need? We staff 100+ roles across 10+ departments, and yours gets scoped on the discovery call.
Explore all roles we staff →Sub-industry fit
Show types do not share a crew list. A touring festival needs riggers and stagehands on rotation, while a conference floor needs registration cover and an AV tech who can hold a general session. The desks below reflect what each segment actually books.
Rotating stagehands, riggers, and one coordinator holding the advance.
AV technicians on general session, plus a scheduler managing rooms and rehearsals.
Box office and gate cover on a fixed matchday pattern, week after week.
Resident stagehands and a production scheduler tracking calls and holds.
Registration desks, ticketing support, and vendor coordination across exhibitor lists.
Coordination and load-in support around a catering and service team.
Weddings and catered receptions also lean on kitchen and service staff, which sits with our hospitality staffing team rather than this page.
From discovery call to onboarding in 21 days
Fewer than 1% of applicants are presented to clients. Every candidate moves through 5-Stage Vetting with AI-assisted screening before you meet them, and you receive vetted candidates in 10 calendar days from the discovery call.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Get Candidates →
One partner, wherever your next hire lives.
The right model depends on the seat, not the business. Some roles need someone in the building; back-office, documentation and administrative work does not, and costs far less remotely.
We work with growing US companies backed
by the world's best investors.
An event staffing agency placing onsite crew and remote coordinators for venues, festivals and production companies since 2019. See how HireHawk's staffing models apply the same 5-Stage Vetting to onsite crew and global desks.
Frequently asked questions
How much does event staff cost?
Cost depends on the desk. Onsite crew hired through US direct hire costs a $995 retainer plus 12.5% of first-year salary, or 15% with no upfront. Remote coordination desks start from $12/hr all-inclusive, billed month to month. Traditional agencies charge 20-30% of first-year salary for the same onsite placement, taken up front.
What does event staffing cover here?
Two things. Field roles that stand in the venue, including stagehands, riggers, AV technicians, box office attendants, production assistants and event staff. Back office roles that run the show around the show, including event coordinators, vendor coordinators, ticketing support, production schedulers and sponsorship coordinators. Both come through the same 5-Stage Vetting process.
Which model fits event crew versus event admin?
Choose by desk, not by company. If the role touches rigging, patch, guests or the floor, hire it onsite through US direct hire at a $995 retainer, on your payroll, with a 60-day guarantee. If the role touches inboxes, calendars, vendors or invoices, take it fully managed from $12/hr, month to month. Most producers end up running both.
How fast can you fill a production crew?
You receive a shortlist in 10 calendar days from the scoping call. Onboarding completes in 21 days, which means tools and show systems are live before the first call time. That timeline suits season planning and pre-booked runs. It does not suit a next-day emergency call, and we will say so rather than send an unvetted body.
Do you place certified riggers and AV technicians?
Yes. Technicians are screened against the certification standard published by the Entertainment Technician Certification Program. Rigging, electrics and arena work carry liability that a resume screen does not cover, so credentials are verified inside 5-Stage Vetting rather than taken on trust. You see the evidence attached to each shortlisted candidate.
Can global coordinators work show hours?
Yes. Coordination desks are staffed to your show calendar, not to a fixed office day, so advance work and vendor chasing land before load-in. A dedicated Client Success Manager stays on the account for the life of the hire and owns coverage when your schedule shifts.
What happens if a crew hire does not work out before a show?
It depends on the model. US direct hire carries a 60-day replacement guarantee from the start date. Global fully managed carries a 100% performance replacement guarantee, and the account runs month to month, so you are never locked into a desk that is not working. Replacement starts the same week you flag it.
Staffing across every industry, department, and role we cover
See More Industries we staff
See More Department functions we staff
Ready to give your team their evenings back?
Tell us the seat you need covered. We will recommend the right model, in office or virtual, share exact pricing for the role, and put vetted candidates in front of you in 10 calendar days.