Hire nonprofit and association staff in 10 days
Grant writers, program and volunteer coordinators, membership and fund accounting roles for mission teams. Hire globally or in the US, remote, hybrid or in-office.
A HireHawk specialist will reach out within one business day.
Loading the consultation calendar. This only takes a moment.
30 minutes, no obligation. Your details are already filled in.
Times shown in your local timezone. Powered by iClosed.
What a nonprofit staffing agency has to fix
Your salary bands sit below the commercial market, and your grant calendar will not wait for a six-week search. So the hire either stalls or lands wrong. Both outcomes cost you a program cycle.
Bands below market
Your salary bands sit below the commercial market, and your grant calendar will not wait for a six-week search.
Development stalls first
A grant deadline slips because nobody has the hours to write. Finance falls behind on restricted fund tracking, and the audit gets harder every quarter.
Renewals out late
Membership renewals go out late and the CRM fills with duplicate donor records nobody owns.
Burnout follows
Program staff absorb admin work they were never hired to do, and burnout follows.
Two models, one honest number
Traditional agencies charge 20-30% of first-year salary and invoice before anyone sits down. Both HireHawk models come in under that, and neither locks you into an annual contract. Pick on the desk, not on the org chart.
Grant support, donor operations, membership, finance and communications, run as fully managed seats inside your CRM. From $12/hr all-inclusive, one monthly fee covering sourcing, vetting, payroll and support.
Explore global staffing →Program delivery and community-facing roles, hired permanent onto your payroll in all 50 states. $995 retainer plus 12.5% of first-year salary, or 15% with no upfront.
Explore US staffing →Have a seat open now?
Tell us the seat you need covered. We will match a recruiter who staffs your industry daily, and share expected cost and timeline.
Nonprofit roles by department
Development & Fundraising
Grants written, donors researched, deadlines held.
Program Delivery
Program and volunteer coordination, onshore where it belongs.
Membership
Renewals out on time, chapters supported.
Accounting & Finance
Restricted funds tracked, audits made easier.
Marketing & Communications
The mission told consistently across channels.
Admin
Board support and the office desks behind the mission.
HR
People and volunteer operations on your payroll.
Technology
Your donor CRM kept clean and reported on.
Not seeing the seat you need? We staff 100+ roles across 10+ departments, and yours gets scoped on the discovery call.
Explore all roles we staff →Sub-industry fit
Eight nonprofit sub-industries hire through HireHawk, and each one loads a different desk first. Foundations need grants and compliance. Trade associations need renewals and events. Advocacy groups need campaigns and clean supporter data. The department mix changes, the vetting never does.
Grant writing, prospect research and restricted fund reporting carry the load.
Renewals, chapter support and event logistics run the calendar.
Donor care, volunteer scheduling and small-team executive support.
Campaign coordination, email marketing and supporter data hygiene.
Community clinics and patient-facing desks are covered on our healthcare and medical staffing page.
Schools, universities and training providers are covered on our education and training staffing page.
Membership admin, box office support and donor stewardship.
Multi-time-zone reporting, translation support and fund accounting.
Not listed here? Our recruiters staff practices daily across every specialty, and yours gets scoped on the discovery call.
From discovery call to onboarding in 21 days
Fewer than 1% of applicants are presented to clients. Every candidate moves through 5-Stage Vetting with AI-assisted screening before you meet them, and you receive vetted candidates in 10 calendar days from the discovery call.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Get Candidates →
One partner, wherever your next hire lives.
The right model depends on the seat, not the business. Some roles need someone in the building; back-office, documentation and administrative work does not, and costs far less remotely.
We work with growing US companies backed
by the world's best investors.
A nonprofit staffing agency placing permanent US hires and dedicated global team members for charities, foundations, trade associations and NGOs since 2019. See how HireHawk builds mission-driven teams across six core talent markets and all 50 states.
Nonprofit staffing questions
Can a 501(c)(3) hire employees through a staffing agency?
Yes. A 501(c)(3) can hire employees directly or through an agency, provided classification and payroll reporting are correct. With US Direct Hire the person becomes your W-2 employee and you file as normal. With Global Fully Managed the team member is engaged through HireHawk, so you receive one monthly invoice and no foreign payroll obligation.
Which model fits program staff versus back-office roles?
Start with the desk. If the role needs a physical presence, a donor meeting or a badge, take US Direct Hire at a $995 retainer plus 12.5%. If the role lives in your CRM, your inbox or your books, take Global Fully Managed from $12/hr. Undecided is a valid answer on the form.
How much does nonprofit staffing cost?
Traditional agencies charge 20-30% of first-year salary. HireHawk US Direct Hire is a $995 retainer plus 12.5% of first-year salary, or 15% with no upfront retainer. Global Fully Managed starts at $12/hr all-inclusive on a month-to-month basis, which saves up to 70% versus comparable US salaries.
How fast can you fill a grant writer or development role?
You get a vetted shortlist in 10 calendar days on both models. Onboarding runs in 21 days once you choose. Grant writers and prospect researchers usually move fastest because those desks are global-ready, so sourcing is not limited to your local market.
Will a global team member work inside our CRM?
Yes. Global desks are staffed for the tools you already run, including Salesforce NPSP and Raiser's Edge. Your CRM Administrator, Bookkeeper or Data Entry Specialist works in your systems, on your hours, under your process. A dedicated Client Success Manager stays on the account for the life of the hire.
Is a nonprofit virtual assistant the same as a placement?
No, and the difference matters. A nonprofit virtual assistant hired from a marketplace is a transaction with no vetting behind it. A HireHawk global team member clears 5-Stage Vetting, is dedicated to your organization, and comes with a 100% performance replacement guarantee.
What happens if a nonprofit hire does not work out mid-grant?
US Direct Hire carries a 60-day replacement guarantee, so we re-run the search at no additional fee. Global Fully Managed carries a 100% performance replacement guarantee for as long as the engagement runs. You are month to month on Global, so there is no annual contract holding you in place.
Staffing across every industry, department, and role we cover
See More Industries we staff
See More Department functions we staff
Ready to give your team their evenings back?
Tell us the seat you need covered. We will recommend the right model, in office or virtual, share exact pricing for the role, and put vetted candidates in front of you in 10 calendar days.