Hire real estate support staff in 10 days
Transaction coordinators, underwriters, acquisitions analysts, property accountants and brokerage operations for investors and brokerages. Hire globally or in the US, remote, hybrid or in-office.
A HireHawk specialist will reach out within one business day.
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What slows real estate teams down
Deals rarely stall on the deal. They stall on the coordination layer underneath it, where signatures, draw packages and diligence checklists live.
Deals stall underneath
Deals rarely stall on the deal. They stall on the coordination layer underneath, where signatures, draw packages and diligence checklists live.
Saturdays chasing lenders
Your top producer spends Saturday chasing a lender for one document. Your controller closes late because lien waivers arrived in three inboxes.
Marketplace roulette
Hiring cheaply on a freelance marketplace gets you someone who quits mid-escrow.
Vetted, not hopeful
The fix is a vetted person who already knows what a settlement statement looks like, placed on the model that fits the seat.
Two models, one honest number
Traditional agencies charge 20-30% of first-year salary and hold the fee whatever happens next. Both HireHawk models sit under that number, and both are published rather than quoted on a call.
Transaction coordination, acquisitions support, accounting and listing operations, run as fully managed seats inside your CRM and files. From $12/hr all-inclusive, one monthly fee covering sourcing, vetting, payroll and support.
Explore global staffing →Licensed conversations, signed originals and jobsite roles, hired permanent onto your payroll in all 50 states. $995 retainer plus 12.5% of first-year salary, or 15% with no upfront.
Explore US staffing →Have a seat open now?
Tell us the seat you need covered. We will match a recruiter who staffs your industry daily, and share expected cost and timeline.
Roles by department
Operations & Management
Portfolios run day to day without producer hours.
Construction & Development
Take-offs, bids and draws moving between site visits.
Acquisitions
Pipeline built, underwritten and followed up daily.
Asset Management
Performance tracked and reported without gaps.
Transactions & DD
Every file moved from contract to close.
Brokerage Operations
Agents supported, listings clean, ISAs dialing.
Accounting & Finance
Property and fund books closed on time.
Marketing
Listings and lead flow worked every day.
Admin
Producer calendars and files covered.
HR
Team growth handled properly.
Technology
The data and tools behind the book.
Not seeing the seat you need? We staff 100+ roles across 10+ departments, and yours gets scoped on the discovery call.
Explore all roles we staff →Sub-industry fit
Real estate is not one hiring market. A ground-up developer and a debt fund need different people, different software and different reporting rhythms. Candidates are screened against the sub-industry you operate in, not a generic label.
Underwriting, skip tracing, diligence coordination
Loan officer support, processing, mortgage underwriting
Agent operations, listing integrity, inside sales
Portfolio reporting, capex tracking, investor relations
Takeoffs, bids, permitting, draw packages
Drafting, redlines, submittal coordination
Not listed here? Our recruiters staff practices daily across every specialty, and yours gets scoped on the discovery call.
From discovery call to onboarding in 21 days
Fewer than 1% of applicants are presented to clients. Every candidate moves through 5-Stage Vetting with AI-assisted screening before you meet them, and you receive vetted candidates in 10 calendar days from the discovery call.
AI-assisted screening
Every application is screened against the role's real requirements before a recruiter reviews it.
Skills assessment
Candidates prove the core skills the role needs through practical, job-specific tasks.
Communication and culture
We assess English fluency, communication, and fit for how your team actually works.
Background verification
Work history, credentials, and identity are verified before any candidate advances.
Reference checks
We speak to past managers to confirm performance before a candidate reaches you.
What our clients say.
"I run an ecomm business and have worked with people remote but needed new hires. HireHawk has been incredible. Great talent, great people, great onboarding, great pricing."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
Growing US companies use HireHawk for vetted candidates in 10 calendar days, onboarding in 21 days, and a guarantee behind every placement: 100% performance replacement on Global Fully Managed, 60-day replacement on US Direct Hire.
Get Candidates →
One partner, wherever your next hire lives.
The right model depends on the seat, not the business. Some roles need someone in the building; back-office, documentation and administrative work does not, and costs far less remotely.
We work with growing US companies backed
by the world's best investors.
A real estate staffing agency placing US direct hire and global talent across brokerage, lending, construction and asset management teams since 2019. See how both hiring models work on the HireHawk staffing homepage.
Frequently asked questions
Which model fits licensed work versus coordination desks?
Ask what the seat touches. If it handles signed originals, walks a jobsite or holds licensed conversations, hire it in office through US direct hire at a $995 retainer plus 12.5% of first-year salary. If it lives in your CRM, your models and your inbox, a global seat from $12/hr all-inclusive does the same work for less. The right model depends on the desk, not the company.
How much does a real estate staffing agency cost?
Two published prices. US direct hire is a $995 retainer plus 12.5% of first-year salary, or 15% with no upfront fee, against the 20-30% traditional agencies charge. Global Fully Managed starts from $12/hr all-inclusive on a month to month agreement, with no separate recruiting fee. Global seats cut cost by up to 70% versus US salaries for the same scope.
What does a real estate virtual assistant actually do?
The useful version is not a generalist. It is a named desk: a transaction coordinator running the closing checklist, an underwriting analyst building models, a property accountant reconciling AP, or an inside sales associate working the lead queue. Scope one job, document it, and the seat produces from week one. Vague scopes are the single biggest reason remote support fails.
Can a global team member do licensed real estate work?
No. Licensed activity stays with your licensed staff, and the duty split is written before the seat is scoped. Global team members handle checklists, data entry, scheduling, document control, marketing production and analysis. That is the same line NAR asks brokerages to draw with any assistant, so the compliance posture does not change because the person is remote.
How fast can you fill a transaction coordinator seat?
You get a shortlist in 10 calendar days on both models. Interviews run on your schedule, and most seats are fully onboarded in 21 days including systems access and process documentation. Transaction coordinator is one of the most frequently filled real estate desks, so the candidate pool is already screened when your scoping call happens.
What happens if a real estate hire quits mid-escrow?
Both models carry cover. US direct hire comes with a 60-day replacement guarantee, and Global Fully Managed carries a 100% performance replacement guarantee for as long as the seat runs. On Global, a dedicated Client Success Manager stays on the account for the life of the hire, so performance issues usually get solved before a replacement is needed.
Do you staff construction and development roles?
Yes. Takeoff specialists, bid coordinators, estimators, construction project managers, procurement specialists, permitting coordinators, engineers, architects and draftspeople are all placed regularly. Jobsite-facing roles run best as US direct hire. Takeoffs, estimating support, drafting and submittal coordination run well as global seats, and most developers end up with a mix.
Staffing across every industry, department, and role we cover
See More Industries we staff
See More Department functions we staff
Ready to give your team their evenings back?
Tell us the seat you need covered. We will recommend the right model, in office or virtual, share exact pricing for the role, and put vetted candidates in front of you in 10 calendar days.