Warm leads worked and meetings booked, globally or locally.
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Best fit: A team that needs inbound lead follow-up.
Core responsibilitiesBest fit: Qualification and calendar booking, handled as its own dedicated lane.
Core responsibilitiesBest fit: Best fit for a team leaning on someone for discovery call handling, objection basics.
Core responsibilitiesBest fit: Suited to companies whose no-show recovery and reporting keeps slipping down the priority list.
Core responsibilitiesBest fit: The senior pick: setter, enterprise calendars, with enough range to own more than one lane at once.
Core responsibilitiesAn appointment setter qualifies interest, follows up quickly, and books sales conversations directly into your team’s calendar.
From your first brief to an Appointment setter working in HubSpot and Salesforce, you stay with one recruiter from scope through start.
Tell us the work to own, from appointment setter lead follow-up to qualification and booking, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.
We screen candidates for appointment setter lead follow-up, qualification and booking, and practical fluency in HubSpot and Salesforce. You review a shortlist with relevant context.
Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.
Best for sales teams that need qualified leads followed up and booked without gaps.
Inbound and warm leads get worked within your response target, instead of following up whenever a closer finds a spare hour.
Confirmation and reminder sequences run automatically, so fewer booked calls turn into an empty slot on your closer's calendar.
Leads get worked the same day they come in, instead of sitting in a queue behind other sales tasks.
One dedicated specialist costs less than the salary, tools and management overhead a junior SDR hire adds up to.
Your closers show up to calls that are already qualified and confirmed, instead of spending their morning on follow-up texts.
We measure meetings booked and held, ahead of activity volume, and screen candidates against that bar.
5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.
Bilingual English and Spanish talent from Latin America, strongest in medical and legal.
Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).
"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."
"When our workflow broke down she built a tracking system to stop it happening again, without being asked."
The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.
HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.
Your appointment setter converts leads that already exist into booked meetings on your closers' calendars. A lead generation specialist works a step earlier, building the list and running the initial outreach that creates those leads in the first place. HireHawk staffs both roles separately, so you get depth at each stage.
Whatever your criteria say, instead of some generic industry standard. We build the qualification script directly from your discovery call and screen every single booking against it before it ever hits your closer's calendar, so your team only walks into meetings that are actually worth their time.
Your setter already works in HubSpot, Salesforce, Calendly and most standard sales stacks, so booking meetings into your calendar does not require you to change tools. Name your actual setup on the discovery call, and we match you with someone who already knows it, instead of learning it on the job.
Often, yes, many teams use SDR, BDR, and appointment setter interchangeably for this exact work. Where teams draw a line, an SDR or BDR usually also prospects and builds the list, which HireHawk staffs separately as a lead generation specialist. Tell us your scope on the discovery call and we match the right one.
You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.
Confirmation and reminder sequences are already part of the role, built to cut down on no-shows before they happen. Your no-show rate gets tracked and reported on its own line every week, never folded into a summary number, so you can see exactly how many booked meetings are actually showing up.
Tell us your qualification criteria and your CRM. We'll put a vetted appointment setter on it.
