Records processed and checked at the source, globally or locally.
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Best fit: A team that needs high-volume data processing.
Core responsibilitiesBest fit: Quality checks and reconciliation, handled as its own dedicated lane.
Core responsibilitiesBest fit: Best fit for a team leaning on someone for systems migration and reporting.
Core responsibilitiesBest fit: Suited to companies whose high-accuracy processing for regulated data keeps slipping down the priority list.
Core responsibilitiesBest fit: The senior pick: data ops lead, multi-system reconciliation, with enough range to own more than one lane at once.
Core responsibilitiesA data entry specialist keeps records, systems, and recurring data work accurate without pulling your team off higher-value work.
From your first brief to a Data entry specialist working in Excel and Salesforce, you stay with one recruiter from scope through start.
Tell us the work to own, from data entry and record processing to quality and reconciliation, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.
We screen candidates for data entry and record processing, quality and reconciliation, and practical fluency in Excel and Salesforce. You review a shortlist with relevant context.
Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.
Best for teams with high-volume records work that must be accurate, current, and easy to audit.
Records get processed against your daily and weekly volume targets, instead of piling up until someone has a free afternoon.
Every batch gets reconciled against source documents before it goes live, instead of caught downstream when something doesn't add up.
New batches move through the queue on a set schedule, instead of waiting behind whatever else your team is doing that day.
One dedicated specialist costs less than the productivity you lose by borrowing skilled staff for manual entry.
Your CRM, ERP or spreadsheet stays accurate day to day, so reports built from it are actually reliable.
We track error rate alongside throughput, and screen candidates against both.
5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.
Bilingual English and Spanish talent from Latin America, strongest in medical and legal.
Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).
"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."
"When our workflow broke down she built a tracking system to stop it happening again, without being asked."
The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.
HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.
It depends on how complex your records actually are, instead of just the raw count. Tell us your typical volume and format on the discovery call, and we staff to match it, including more than one specialist working in parallel if your volume genuinely calls for it.
Yes, and we screen for it directly rather than for general data entry experience. Name your CRM, ERP or spreadsheet setup on the discovery call, and we match you with someone who already knows the quirks of that exact system, instead of a generalist figuring it out on your dime.
Reconciliation against your source documents and duplicate checks are already built into the role by default, so you are not stuck submitting a separate QA request every time you want the work double-checked. Your specialist flags anything inconsistent or illegible before it ever becomes your problem to catch.
No, both describe the exact same work under two different names. HireHawk staffs it as one dedicated specialist assigned to your records specifically, instead of a shared processing team that bills you by the batch and rotates staff you never actually get to know or trust.
You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.
No. Accounts receivable and accounts payable are staffed roles of their own, each with dedicated screening for reconciliation and collections experience specific to that work. Data entry instead covers general records processing across whatever system you run, so if you need both, we staff them as two separate hires.
Tell us your volume and your system. We'll put a vetted data entry specialist on it.
