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Hire a virtual executive assistant who gives you your day back

Calendar, inbox and travel handled, globally or locally.

Get vetted candidates in 10 calendar days
Hire Global talent from $12/hr, all-inclusive
Hire Local talent, one-time fee from 12.5%
No long-term contract, replacement guarantee*

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Trusted by 200+ growing US companies, from solo practices to venture-backed teams.
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Meet our vetted virtual executive assistants

Francis D. Philippines · 3 years experience
Calendar and scheduling for a single executive $15/hr

Best fit: A team that needs calendar and scheduling for a single executive.

Core responsibilities
  • Own your calendar end to end, including conflict resolution
  • Book meetings across time zones without back-and-forth
  • Protect focus time and push back on low-value requests
  • Prep you before every meeting with the context you need
Core Competencies
Google Workspace Microsoft Outlook Calendly Notion
Request candidates like Francis D. →
Alyssa R. Philippines · 4 years experience
Inbox management and correspondence $15/hr

Best fit: Inbox management and correspondence, handled as its own dedicated lane.

Core responsibilities
  • Triage your inbox and draft responses in your voice
  • Flag what actually needs your attention, archive the rest
  • Follow up on threads that are waiting on someone else
Core Competencies
Gmail Microsoft Outlook Slack Notion
Request candidates like Alyssa R. →
Naledi P. South Africa · 5 years experience
Travel and logistics, multi-region $15/hr

Best fit: Best fit for a team leaning on someone for travel and logistics, multi-region.

Core responsibilities
  • Book flights, hotels and ground transport to your preferences
  • Build the itinerary and keep it updated when plans change
  • Handle expense reports and receipts after every trip
Core Competencies
Navan SAP Concur Google Calendar TripIt
Request candidates like Naledi P. →
Juan P. Colombia · 6 years experience
Project and cross-team coordination $15/hr

Best fit: Suited to companies whose project and cross-team coordination keeps slipping down the priority list.

Core responsibilities
  • Track action items from meetings and chase them to done
  • Coordinate with other assistants and departments on your behalf
  • Manage recurring reports, board materials and presentations
Core Competencies
Asana Notion Slack Microsoft Teams
Request candidates like Juan P. →
Mei L. USA · 8 years experience
Senior EA supporting C-suite $48/hr

Best fit: The senior pick: eA supporting C-suite, with enough range to own more than one lane at once.

Core responsibilities
  • Own your calendar end to end, including conflict resolution
  • Book meetings across time zones without back-and-forth
  • Protect focus time and push back on low-value requests
  • Prep you before every meeting with the context you need
  • Triage your inbox and draft responses in your voice
  • Flag what actually needs your attention, archive the rest
  • Follow up on threads that are waiting on someone else
  • Book flights, hotels and ground transport to your preferences
  • Build the itinerary and keep it updated when plans change
  • Handle expense reports and receipts after every trip
  • Track action items from meetings and chase them to done
  • Coordinate with other assistants and departments on your behalf
  • Manage recurring reports, board materials and presentations
Core Competencies
Microsoft 365 Google Workspace Asana Notion
Request candidates like Mei L. →

What this role costs you

Specialized recruiters Vetted candidates in 10 days Six core markets
Global talent
Starting at
$12/hour
No placement fee
WhereLatin America, Philippines, South Africa, Eastern Europe, Canada You payOne monthly fee, all-inclusive EmployerHireHawk employs, pays and manages compliance Guarantee100% performance replacement After the hireA dedicated Client Success Manager, for the life of the engagement CommitmentMonth to month, no lock-in Learn more →
US talent
Placement fee
12.5%of first-year salary
+ $995 retainer
WhereAll 50 states You pay$995 retainer to start the search, plus 12.5% at placement. Or 15% with no retainer EmployerThe hire joins your payroll directly Guarantee60-day replacement After the hireYours to manage from day one. There is no Client Success Manager on this offer CommitmentOne-time fee, no recurring cost Learn more →
Up to 70%is what you save with global talent 20–30%of first-year salary is what traditional agencies charge

Not sure which fits? Let’s talk →

What this role handles for your team

A virtual executive assistant protects leadership time by owning calendars, inboxes, travel, and follow-through.

Executive calendar and scheduling
Own your calendar end to end, including conflict resolution Book meetings across time zones without back-and-forth Protect focus time and push back on low-value requests Prep you before every meeting with the context you need
Inbox and communication
Triage your inbox and draft responses in your voice Flag what actually needs your attention, archive the rest Follow up on threads that are waiting on someone else
Travel and logistics
Book flights, hotels and ground transport to your preferences Build the itinerary and keep it updated when plans change Handle expense reports and receipts after every trip
Projects and coordination
Track action items from meetings and chase them to done Coordinate with other assistants and departments on your behalf Manage recurring reports, board materials and presentations
Three steps

Hire a Virtual executive assistant in 3 steps

From your first brief to a Virtual executive assistant working in Google Workspace and Microsoft 365, you stay with one recruiter from scope through start.

Scope the Virtual executive assistant role

Tell us the work to own, from executive calendar and scheduling to inbox and communication, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.

Review vetted Virtual executive assistant candidates

We screen candidates for executive calendar and scheduling, inbox and communication, and practical fluency in Google Workspace and Microsoft 365. You review a shortlist with relevant context.

Hire and onboard your Virtual executive assistant

Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.

What changes for your team

Best for leaders who need their calendar, inbox, travel, and follow-through managed as one operating system.

Hours back in your week

Your calendar and inbox get owned end to end, instead of squeezed in between meetings you are already running late for.

Fewer scheduling conflicts

Meetings get booked across time zones without back-and-forth, instead of double-booked because nobody was tracking the whole calendar.

Faster inbox response times

Routine messages get triaged and drafted the same day, instead of piling up until you find twenty minutes to clear it.

Lower staffing overhead

One dedicated hire costs less than the salary, benefits and payroll taxes an in-house executive assistant adds up to.

More protected focus time

Low-value requests get pushed back on your behalf, so your calendar actually protects the hours you need to think.

Why teams choose HireHawk for this role

Matched to how you work

We screen for your tools, your time zone overlap and your communication style on the discovery call, ahead of general experience.

Vetted before you meet them

5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.

Bilingual where it matters

Bilingual English and Spanish talent from Latin America, strongest in medical and legal.

Two ways to hire

Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).

Proof

What our clients say

"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."

Siobhan Manager of Outbound Global Transportation

"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."

Work Injury Law Group Legal services

"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."

August Consumer brand

"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."

Anthony Director of Operations

"When our workflow broke down she built a tracking system to stop it happening again, without being asked."

Mikayel Revenue Cycle Manager

One partner, wherever your next hire lives.

The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.

Start Hiring →

We work with companies backed by the world’s best investors.

Staffing agency HireHawk

HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.

Explore HireHawk

Staffing across every industry, department, and role we cover

Roles we staff
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Industries we staff
Commercial Construction E-Commerce & CPG Education & Training Energy & Utilities Healthcare & Medical Practices Home Services & Specialty Trades Hospitality Insurance Janitorial & Facilities Law Firms Light Industrial & Warehousing Live Events & Production Logistics & Transportation Manufacturing & Distribution Marketing & Creative Agencies Nonprofit & Associations Professional & Financial Services Property Management Real Estate Recruitment & Staffing Firms Retail Security Services Technology & Software Travel & Tourism
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Departments we staff
Administrative Support Amazon Marketplace Claims Processing Construction and Development Creative Cybersecurity Engineering Food and Beverage Help Desk Housekeeping and Facilities Legal Support Marketing Office and People Operations Patient Access and Billing Policy Servicing Product Development Program Delivery Quality and Compliance Risk and Compliance Sales Social Media Supply Chain Systems and Delivery Technology Sales
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Frequently Asked Questions

Common questions about hiring for this role

How is this different from an administrative assistant?

Your executive assistant works for you directly, or for one or two executives at most, with full calendar and inbox ownership. An administrative assistant instead supports a whole team or department on more transactional, lower-judgment tasks. The scope of what needs owning, instead of the job title, decides which one actually fits.

What time zone will they work?

Whatever overlaps with yours, whether that means early mornings, late evenings or a full eight-hour match to your calendar. Tell us your actual working hours on the discovery call, and we staff to exactly them instead of handing you someone on the other side of the clock.

Can they manage confidential information?

Yes. Every candidate goes through background and credential verification before you ever meet them, so trust is not something you have to establish from zero. We set confidentiality expectations explicitly on the discovery call, and you can layer on an NDA or restrict access further if your business needs it.

Is an outsourced executive assistant different from a virtual executive assistant?

No, they are the same hire described two different ways. Outsourced describes the arrangement you are entering into, while virtual just describes where they physically sit day to day. Either term gets you one dedicated person, matched to your hours, on either global talent or US direct hire.

How fast can an executive assistant start?

You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.

Do they work with other assistants or departments?

Yes. Cross-functional coordination is already part of the role whenever your team needs it, whether that means syncing with another assistant on a shared calendar or looping in a department directly. Tell us how your team actually works together on the discovery call, and we staff to that reality.

Hire a virtual executive assistant, starting this month

Tell us your working hours and your tools. We'll put a vetted executive assistant on it.

Vetted candidates in 10 business days
Every placement guaranteed
No long-term contract
Start Hiring →