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Hire an immigration paralegal who keeps filings on track

Petitions and USCIS deadlines covered, globally or locally.

Get vetted candidates in 10 calendar days
Hire Global talent from $12/hr, all-inclusive
Hire Local talent, one-time fee from 12.5%
No long-term contract, replacement guarantee*

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Meet our vetted immigration paralegals

Adrian G. Philippines · 3 years experience
Family-based petitions and filings $16/hr

Best fit: A team that needs family-based petitions and filings.

Core responsibilities
  • Prepare I-130, I-140, I-485, N-400 and other petitions from your intake notes
  • Assemble supporting evidence and exhibits to USCIS formatting requirements
  • Track every priority date and filing window across the caseload
  • File with USCIS, EOIR and state courts, and confirm receipt
Core Competencies
Docketwise INSZoom LawLogix Clio
Request candidates like Adrian G. →
Luis M. Mexico · 4 years experience
Employment-based case tracking, USCIS deadlines $16/hr

Best fit: Employment-based case tracking, USCIS deadlines, handled as its own dedicated lane.

Core responsibilities
  • Maintain the case status board so nothing slips a deadline
  • Monitor processing times and flag cases approaching a decision
  • Request status updates and expedites where the case qualifies
  • Keep RFE and NOID response deadlines on a visible calendar
Core Competencies
INSZoom Docketwise LawLogix Clio
Request candidates like Luis M. →
Juliana T. Colombia · 4 years experience
Bilingual client contact through filing $16/hr

Best fit: Best fit for a team leaning on someone for bilingual client contact through filing.

Core responsibilities
  • Collect documents and translations from clients on your schedule
  • Send status updates in plain language clients can actually follow
  • Schedule biometrics appointments and interview prep sessions
  • Log every contact in Clio, INSZoom
  • LawLogix or your case system
Core Competencies
Clio Docketwise LawLogix DocuSign
Request candidates like Juliana T. →
Daniel C. USA · 6 years experience
Removal defense, hearing and interview prep $40/hr

Best fit: Suited to companies whose removal defense, hearing and interview prep keeps slipping down the priority list.

Core responsibilities
  • Build hearing binders and exhibit indexes for immigration court
  • Prepare witness lists and declarations from client statements
  • Coordinate interpreters and confirm hearing logistics
  • Draft briefs and motions from your templates for attorney review
Core Competencies
Docketwise Clio Microsoft Word Adobe Acrobat Pro
Request candidates like Daniel C. →
Priya S. USA · 8 years experience
Senior caseload lead, multi-visa-category $44/hr

Best fit: The senior pick: caseload lead, multi-visa-category, with enough range to own more than one lane at once.

Core responsibilities
  • Prepare I-130, I-140, I-485, N-400 and other petitions from your intake notes
  • Assemble supporting evidence and exhibits to USCIS formatting requirements
  • Track every priority date and filing window across the caseload
  • File with USCIS, EOIR and state courts, and confirm receipt
  • Maintain the case status board so nothing slips a deadline
  • Monitor processing times and flag cases approaching a decision
  • Request status updates and expedites where the case qualifies
  • Keep RFE and NOID response deadlines on a visible calendar
  • Collect documents and translations from clients on your schedule
  • Send status updates in plain language clients can actually follow
  • Schedule biometrics appointments and interview prep sessions
  • Log every contact in Clio, INSZoom
  • LawLogix or your case system
  • Build hearing binders and exhibit indexes for immigration court
  • Prepare witness lists and declarations from client statements
  • Coordinate interpreters and confirm hearing logistics
  • Draft briefs and motions from your templates for attorney review
Core Competencies
INSZoom Docketwise LawLogix Clio
Request candidates like Priya S. →

What this role costs you

Specialized recruiters Vetted candidates in 10 days Six core markets
Global talent
Starting at
$12/hour
No placement fee
WhereLatin America, Philippines, South Africa, Eastern Europe, Canada You payOne monthly fee, all-inclusive EmployerHireHawk employs, pays and manages compliance Guarantee100% performance replacement After the hireA dedicated Client Success Manager, for the life of the engagement CommitmentMonth to month, no lock-in Learn more →
US talent
Placement fee
12.5%of first-year salary
+ $995 retainer
WhereAll 50 states You pay$995 retainer to start the search, plus 12.5% at placement. Or 15% with no retainer EmployerThe hire joins your payroll directly Guarantee60-day replacement After the hireYours to manage from day one. There is no Client Success Manager on this offer CommitmentOne-time fee, no recurring cost Learn more →
Up to 70%is what you save with global talent 20–30%of first-year salary is what traditional agencies charge

Not sure which fits? Let’s talk →

What this role handles for your team

An immigration paralegal prepares filings, tracks deadlines, and keeps every client document ready for attorney review.

Immigration petitions and filings
Prepare I-130, I-140, I-485, N-400 and other petitions from your intake notes Assemble supporting evidence and exhibits to USCIS formatting requirements Track every priority date and filing window across the caseload File with USCIS, EOIR and state courts, and confirm receipt
Case tracking
Maintain the case status board so nothing slips a deadline Monitor processing times and flag cases approaching a decision Request status updates and expedites where the case qualifies Keep RFE and NOID response deadlines on a visible calendar
Client contact
Collect documents and translations from clients on your schedule Send status updates in plain language clients can actually follow Schedule biometrics appointments and interview prep sessions Log every contact in Clio, INSZoom LawLogix or your case system
Hearing and interview prep
Build hearing binders and exhibit indexes for immigration court Prepare witness lists and declarations from client statements Coordinate interpreters and confirm hearing logistics Draft briefs and motions from your templates for attorney review
Three steps

Hire an Immigration paralegal in 3 steps

From your first brief to an Immigration paralegal working in Clio and INSZoom, you stay with one recruiter from scope through start.

Scope the Immigration paralegal role

Tell us the work to own, from immigration petitions and filings to case tracking, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.

Review vetted Immigration paralegal candidates

We screen candidates for immigration petitions and filings, case tracking, and practical fluency in Clio and INSZoom. You review a shortlist with relevant context.

Hire and onboard your Immigration paralegal

Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.

What changes for your team

Best for immigration firms that need filings, deadlines, and client documents managed with consistency.

Fewer missed priority dates

Every deadline gets tracked continuously against your caseload, instead of caught late during a status check.

Faster petition turnaround

Petitions get assembled to USCIS formatting requirements the first time, so fewer come back with a request for evidence.

Cleaner client communication

Status updates go out in plain language clients can actually follow, instead of legal jargon that generates more calls.

Lower staffing overhead

One dedicated hire costs less than the salary, benefits and payroll taxes an in-house paralegal adds up to.

More attorney time on strategy

Your paralegal handles the filing machinery, so your attorneys spend their hours on casework that actually needs a law degree.

Why teams choose HireHawk for this role

Matched to your case mix

Family-based, employment-based and removal defense run on different clocks. We match you to a paralegal who already knows the ones you file.

Vetted before you meet them

5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.

Bilingual where it matters

Bilingual English and Spanish talent from Latin America, strongest in medical and legal.

Two ways to hire

Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).

Proof

What our clients say

"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."

Siobhan Manager of Outbound Global Transportation

"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."

Work Injury Law Group Legal services

"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."

August Consumer brand

"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."

Anthony Director of Operations

"When our workflow broke down she built a tracking system to stop it happening again, without being asked."

Mikayel Revenue Cycle Manager

One partner, wherever your next hire lives.

The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.

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We work with companies backed by the world’s best investors.

Staffing agency HireHawk

HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.

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Frequently Asked Questions

Common questions about hiring for this role

How is this different from a general litigation paralegal?

If your firm also handles litigation, you already know how different the deadlines are. Immigration runs on USCIS and EOIR timelines instead of court scheduling orders, with its own forms, evidence standards and filing quirks. We screen every candidate for immigration-specific experience, so you are not training a litigation paralegal on your caseload from scratch.

Can a paralegal outside the US work on immigration filings?

Yes. Your paralegal works under your attorneys' supervision, the same structure that governs any paralegal on your team today, regardless of where they sit. Every petition and brief still goes out under your attorney's signature and bar number, so you retain full control over what gets filed and when it goes out the door.

What case types do you cover?

We cover family-based and employment-based petitions, removal defense, asylum and business immigration, across the full range firms actually file. Tell us your case mix on the discovery call, and we match you with a paralegal who already works those specific forms, instead of someone learning your practice area on your dime.

Is this the same as hiring an immigration legal assistant?

Not quite. Your paralegal drafts the petition, tracks the priority date and builds the evidence file. A legal assistant runs the calendar, correspondence and client scheduling around that work instead. If your filing volume is real, start with the paralegal and add the assistant role as volume grows. A remote immigration paralegal is this role, just based outside your office.

How fast can an immigration paralegal start?

You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.

Do you handle EOIR filings and hearing prep?

Yes. If your caseload includes removal defense, immigration court filings, hearing binders and witness prep are already part of what your paralegal handles, instead of an add-on you negotiate separately. Tell us your removal defense volume on the discovery call so we match you with someone who has actually built hearing binders before.

Hire an immigration paralegal, starting this month

Tell us your case mix and your filing volume. We'll put a vetted immigration paralegal on it.

Vetted candidates in 10 business days
Every placement guaranteed
No long-term contract
Start Hiring →