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Hire a paralegal who keeps your caseload moving

Filings, discovery and deadlines covered, globally or locally.

Get vetted candidates in 10 calendar days
Hire Global talent from $12/hr, all-inclusive
Hire Local talent, one-time fee from 12.5%
No long-term contract, replacement guarantee*

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Trusted by 200+ growing US companies, from solo practices to venture-backed teams.
August True Classic Mauna Prosper Wireless Emulait Jack + Sage Jacoby & Meyers

Meet our vetted paralegals

Ethan K. USA · 4 years experience
Pleadings and filings, civil litigation $34/hr

Best fit: A team that needs pleadings and filings, civil litigation.

Core responsibilities
  • Draft complaints, answers, motions and stipulations using your templates
  • Track every deadline and court date, with reminders that actually get seen
  • File with state and federal courts and confirm it went through
  • Prepare and serve subpoenas, then follow up until they're returned
Core Competencies
Clio MyCase PACER/CM-ECF NetDocuments
Request candidates like Ethan K. →
Bianca D. Philippines · 3 years experience
Discovery and document review $16/hr

Best fit: Discovery and document review, handled as its own dedicated lane.

Core responsibilities
  • Draft and respond to interrogatories and requests for documents
  • Keep a clean privilege and production log
  • Summarize depositions with page and line references
  • Organize exhibits ahead of motions and hearings
Core Competencies
Relativity Everlaw Clio Adobe Acrobat Pro
Request candidates like Bianca D. →
Carlo V. Philippines · 4 years experience
Records, case timeline and billing audits $16/hr

Best fit: Best fit for a team leaning on someone for records, case timeline and billing audits.

Core responsibilities
  • Order records from providers and keep following up until they show up
  • Build a clear timeline of dates, providers and treatment
  • Check billing against what was actually documented
  • Track what's still missing against your deadlines
Core Competencies
Filevine CASEpeer Microsoft Excel Adobe Acrobat Pro
Request candidates like Carlo V. →
Sofia M. USA · 6 years experience
Trial prep, exhibits and witness coordination $42/hr

Best fit: Suited to companies whose trial prep, exhibits and witness coordination keeps slipping down the priority list.

Core responsibilities
  • Send status updates and treatment reminders on the schedule you want
  • Collect signed authorizations and verifications
  • Log every contact in Filevine, Litify, Clio, MyCase or CASEpeer
Core Competencies
Filevine Litify TrialPad Adobe Acrobat Pro
Request candidates like Sofia M. →
Mateo C. Colombia · 8 years experience
Senior multi-practice-area paralegal, client-facing $16/hr

Best fit: The senior pick: multi-practice-area paralegal, client-facing, with enough range to own more than one lane at once.

Core responsibilities
  • Draft complaints, answers, motions and stipulations using your templates
  • Track every deadline and court date, with reminders that actually get seen
  • File with state and federal courts and confirm it went through
  • Prepare and serve subpoenas, then follow up until they're returned
  • Draft and respond to interrogatories and requests for documents
  • Keep a clean privilege and production log
  • Summarize depositions with page and line references
  • Organize exhibits ahead of motions and hearings
  • Order records from providers and keep following up until they show up
  • Build a clear timeline of dates, providers and treatment
  • Check billing against what was actually documented
  • Track what's still missing against your deadlines
  • Send status updates and treatment reminders on the schedule you want
  • Collect signed authorizations and verifications
  • Log every contact in Filevine, Litify, Clio, MyCase or CASEpeer
  • Put together trial binders, witness lists and exhibit indexes
  • Draft jury instructions and pretrial disclosures from your past filings
  • Confirm witnesses are available and get subpoenas ready
Core Competencies
Filevine Clio Litify MyCase
Request candidates like Mateo C. →

What this role costs you

Specialized recruiters Vetted candidates in 10 days Six core markets
Global talent
Starting at
$12/hour
No placement fee
WhereLatin America, Philippines, South Africa, Eastern Europe, Canada You payOne monthly fee, all-inclusive EmployerHireHawk employs, pays and manages compliance Guarantee100% performance replacement After the hireA dedicated Client Success Manager, for the life of the engagement CommitmentMonth to month, no lock-in Learn more →
US talent
Placement fee
12.5%of first-year salary
+ $995 retainer
WhereAll 50 states You pay$995 retainer to start the search, plus 12.5% at placement. Or 15% with no retainer EmployerThe hire joins your payroll directly Guarantee60-day replacement After the hireYours to manage from day one. There is no Client Success Manager on this offer CommitmentOne-time fee, no recurring cost Learn more →
Up to 70%is what you save with global talent 20–30%of first-year salary is what traditional agencies charge

Not sure which fits? Let’s talk →

What this role handles for your team

Outsourced paralegal services often mean a rotating pool billed by the task. This is one paralegal, assigned to your matters, on your case management system.

Paralegal filings and court documents
Draft complaints, answers, motions and stipulations using your templates Track every deadline and court date, with reminders that actually get seen File with state and federal courts and confirm it went through Prepare and serve subpoenas, then follow up until they're returned
Discovery
Draft and respond to interrogatories and requests for documents Keep a clean privilege and production log Summarize depositions with page and line references Organize exhibits ahead of motions and hearings
Records and the case timeline
Order records from providers and keep following up until they show up Build a clear timeline of dates, providers and treatment Check billing against what was actually documented Track what's still missing against your deadlines
Client contact
Send status updates and treatment reminders on the schedule you want Collect signed authorizations and verifications Log every contact in Filevine, Litify, Clio, MyCase or CASEpeer
Three steps

Hire a Paralegal in 3 steps

From your first brief to a Paralegal working in Clio and Filevine, you stay with one recruiter from scope through start.

Scope the Paralegal role

Tell us the work to own, from paralegal filings and court documents to discovery, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.

Review vetted Paralegal candidates

We screen candidates for paralegal filings and court documents, discovery, and practical fluency in Clio and Filevine. You review a shortlist with relevant context.

Hire and onboard your Paralegal

Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.

What changes for your team

Best for legal teams that need dependable filing, discovery, and deadline ownership inside their existing practice workflow.

Faster filing turnaround

Pleadings and motions get drafted against your templates and filed on time, instead of rushed together the day before a deadline.

Fewer missed deadlines

Every deadline and court date gets tracked with reminders that actually get seen, instead of buried in an inbox somewhere.

More trial-ready case files

Trial binders, exhibit indexes and witness lists get built as the case progresses, instead of assembled in a scramble before trial.

Lower cost than an in-house paralegal

One dedicated paralegal costs less than the salary, benefits and payroll taxes a full-time in-house hire adds up to.

More attorney time on strategy

Your attorneys stop losing hours to drafting and discovery logistics, and spend that time on the strategy that actually wins cases.

Why teams choose HireHawk for this role

Matched to your practice area

A civil litigation paralegal and an immigration paralegal don't do the same job. We match you to your practice area and your case management system.

Vetted before you meet them

5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.

Bilingual where it matters

Bilingual English and Spanish talent from Latin America, strongest in medical and legal.

Two ways to hire

Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).

Proof

What our clients say

"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."

Siobhan Manager of Outbound Global Transportation

"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."

Work Injury Law Group Legal services

"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."

August Consumer brand

"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."

Anthony Director of Operations

"When our workflow broke down she built a tracking system to stop it happening again, without being asked."

Mikayel Revenue Cycle Manager

One partner, wherever your next hire lives.

The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.

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We work with companies backed by the world’s best investors.

Staffing agency HireHawk

HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.

Explore HireHawk

Staffing across every industry, department, and role we cover

Roles we staff
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Industries we staff
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Departments we staff
Administrative Support Amazon Marketplace Claims Processing Construction and Development Creative Cybersecurity Engineering Food and Beverage Help Desk Housekeeping and Facilities Legal Support Marketing Office and People Operations Patient Access and Billing Policy Servicing Product Development Program Delivery Quality and Compliance Risk and Compliance Sales Social Media Supply Chain Systems and Delivery Technology Sales
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Frequently Asked Questions

Common questions about hiring for this role

How is this different from hiring a freelance paralegal?

A freelance paralegal bills you by the hour or the project, with no vetting standard and no guarantee behind them. On global talent, we employ the paralegal, run payroll and compliance, and back the hire with 100% performance replacement. It starts at $12 an hour, all-inclusive.

What is the difference between an outsourced paralegal and a virtual legal assistant?

Your paralegal does the case work: pleadings, discovery, timelines and trial prep, the substance of the matter. A legal assistant instead handles the calendar, correspondence, filing and scheduling around it. A lot of firms end up needing both roles once caseload volume actually justifies the second hire.

Can a paralegal outside my state work on my matters?

Yes, as long as they're supervised by your attorneys, which is how paralegal work already runs in every state. State rules govern who can sign and appear in court. They don't limit who can draft and organize the filing. Every filing still goes out under your attorney's name.

How fast can a paralegal start?

You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.

Which practice areas do you cover?

We cover civil litigation, personal injury, immigration, family, real estate, corporate and insurance defense, the full range most firms actually handle. Tell us your practice area and your case management system, and we'll match you with a paralegal who already knows both, instead of someone learning your practice area live.

What if the paralegal is not the right fit?

You're covered either way. If you go with global talent, you get 100% performance replacement at no extra cost. If you choose US direct hire, you're backed by a 60-day replacement guarantee, so a bad fit doesn't turn into a bad quarter for your business.

Hire a paralegal, starting this month

Tell us your practice area, your caseload and the system your matters live in. We'll put a vetted paralegal on it.

Vetted candidates in 10 business days
Every placement guaranteed
No long-term contract
Start Hiring →