Scheduling and daily admin covered, globally or locally.
Looking for your next role?
This form is for companies hiring. Head to our careers page to see open roles and join our talent pool.
Go to careersA HireHawk specialist will reach out within one business day.
Loading the consultation calendar. This only takes a moment.
30 minutes, no obligation. Your details are already filled in.
Times shown in your local timezone. Powered by iClosed.
Best fit: A team that needs scheduling and coordination, multi-provider.
Core responsibilitiesBest fit: Data entry and records management, handled as its own dedicated lane.
Core responsibilitiesBest fit: Best fit for a team leaning on someone for communication support across departments.
Core responsibilitiesBest fit: Suited to companies whose office and vendor support, multi-location keeps slipping down the priority list.
Core responsibilitiesBest fit: The senior pick: admin lead, multi-team support, with enough range to own more than one lane at once.
Core responsibilitiesAn administrative assistant owns the scheduling, records, follow-up, and coordination work that otherwise sits with your senior team.
From your first brief to an Administrative assistant working in Google Workspace and Microsoft 365, you stay with one recruiter from scope through start.
Tell us the work to own, from administrative scheduling and coordination to data entry and records, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.
We screen candidates for administrative scheduling and coordination, data entry and records, and practical fluency in Google Workspace and Microsoft 365. You review a shortlist with relevant context.
Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.
Best for teams that need scheduling, records, follow-up, and coordination work reliably owned.
One person owns coordination across the team, instead of admin work getting picked up by whoever happens to notice it first.
Scheduling, data entry and coordination requests move on a set schedule, instead of waiting behind whatever else comes up that day.
Trackers and shared documents stay current continuously, instead of updated in a rush before someone actually needs them.
One dedicated assistant costs less than the salary, benefits and payroll taxes a full-time in-house hire adds up to.
Your team stops absorbing admin between real tasks, and spends that time on the work they were actually hired to do.
We screen for your specific tools and process on the discovery call, ahead of general experience.
5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.
Bilingual English and Spanish talent from Latin America, strongest in medical and legal.
Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).
"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."
"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."
"When our workflow broke down she built a tracking system to stop it happening again, without being asked."
The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.
HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.
Your administrative assistant typically supports a whole team or department on scheduling, data entry and coordination across multiple people. An executive assistant instead owns calendar and inbox for one or two executives directly, with much deeper access. The scope of who actually needs coverage decides which one fits your business.
Your assistant already works in Google Workspace, Microsoft 365, Asana and most standard admin stacks, so there's no tool-training period before they're actually useful. Name your specific setup on the discovery call, and we match you with someone who already knows it, instead of someone learning your systems from scratch.
Yes. Tell us your actual team structure on the discovery call, how many people need support and how their work overlaps, and we staff to fit that reality instead of assuming one assistant automatically covers everyone equally well regardless of how your team is actually organized.
Yes, both terms describe the exact same role under different names. HireHawk staffs it as one dedicated assistant matched to your tools and process specifically, instead of a shared support desk that splits its attention across several clients at once and never fully learns any one of them.
You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.
Yes. Every candidate goes through background and credential verification before you ever meet them, so you are not the one vetting a stranger's trustworthiness from scratch. Confidentiality expectations get set clearly on the discovery call, and you can add an NDA or restrict access further if your business needs it.
Tell us your tools and your team structure. We'll put a vetted administrative assistant on it.
