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Hire a virtual legal assistant who keeps matters moving

Calendar, letters and intake calls handled, globally or locally.

Get vetted candidates in 10 calendar days
Hire Global talent from $12/hr, all-inclusive
Hire Local talent, one-time fee from 12.5%
No long-term contract, replacement guarantee*

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Trusted by 200+ growing US companies, from solo practices to venture-backed teams.
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Meet our vetted virtual legal assistants

Camille F. Philippines · 2 years experience
Calendar and deadline management $13/hr

Best fit: A team that needs calendar and deadline management.

Core responsibilities
  • Manage attorney calendars across every matter
  • Track court dates, filing deadlines and statute windows
  • Schedule client meetings, depositions and mediations
  • Send reminders on the schedule your firm actually uses
Core Competencies
Clio MyCase Microsoft Outlook Calendly
Request candidates like Camille F. →
Mark J. Philippines · 4 years experience
Correspondence and e-filing, civil litigation $13/hr

Best fit: Correspondence and e-filing, civil litigation, handled as its own dedicated lane.

Core responsibilities
  • Draft routine letters, engagement agreements and status updates
  • Format and proofread filings before they go to the paralegal or attorney
  • E-file where your jurisdiction allows and confirm acceptance
  • Maintain the physical and digital file for every open matter
Core Competencies
Clio MyCase PACER/CM-ECF Adobe Acrobat Pro
Request candidates like Mark J. →
Sebastian L. Colombia · 3 years experience
Bilingual client contact and intake support $13/hr

Best fit: Best fit for a team leaning on someone for bilingual client contact and intake support.

Core responsibilities
  • Answer routine client calls and emails
  • Collect signatures, intake forms and billing information
  • Route urgent matters to the right attorney immediately
  • Log every contact in Clio, MyCase
  • PracticePanther or your system
Core Competencies
Clio MyCase PracticePanther DocuSign
Request candidates like Sebastian L. →
Lethabo K. South Africa · 4 years experience
Billing support and trust accounting $13/hr

Best fit: Suited to companies whose billing support and trust accounting keeps slipping down the priority list.

Core responsibilities
  • Enter time and prepare draft invoices for attorney review
  • Track retainer balances and flag when a refill is due
  • Follow up on outstanding invoices on the schedule you set
Core Competencies
Clio QuickBooks Online LawPay TrustBooks
Request candidates like Lethabo K. →
Noah W. USA · 7 years experience
Senior multi-attorney office support $36/hr

Best fit: The senior pick: multi-attorney office support, with enough range to own more than one lane at once.

Core responsibilities
  • Manage attorney calendars across every matter
  • Track court dates, filing deadlines and statute windows
  • Schedule client meetings, depositions and mediations
  • Send reminders on the schedule your firm actually uses
  • Draft routine letters, engagement agreements and status updates
  • Format and proofread filings before they go to the paralegal or attorney
  • E-file where your jurisdiction allows and confirm acceptance
  • Maintain the physical and digital file for every open matter
  • Answer routine client calls and emails
  • Collect signatures, intake forms and billing information
  • Route urgent matters to the right attorney immediately
  • Log every contact in Clio, MyCase
  • PracticePanther or your system
  • Enter time and prepare draft invoices for attorney review
  • Track retainer balances and flag when a refill is due
  • Follow up on outstanding invoices on the schedule you set
Core Competencies
Clio MyCase PracticePanther Microsoft 365
Request candidates like Noah W. →

What this role costs you

Specialized recruiters Vetted candidates in 10 days Six core markets
Global talent
Starting at
$12/hour
No placement fee
WhereLatin America, Philippines, South Africa, Eastern Europe, Canada You payOne monthly fee, all-inclusive EmployerHireHawk employs, pays and manages compliance Guarantee100% performance replacement After the hireA dedicated Client Success Manager, for the life of the engagement CommitmentMonth to month, no lock-in Learn more →
US talent
Placement fee
12.5%of first-year salary
+ $995 retainer
WhereAll 50 states You pay$995 retainer to start the search, plus 12.5% at placement. Or 15% with no retainer EmployerThe hire joins your payroll directly Guarantee60-day replacement After the hireYours to manage from day one. There is no Client Success Manager on this offer CommitmentOne-time fee, no recurring cost Learn more →
Up to 70%is what you save with global talent 20–30%of first-year salary is what traditional agencies charge

Not sure which fits? Let’s talk →

What this role handles for your team

A virtual legal assistant owns the calendar, correspondence, filing, and case administration that keeps open matters moving.

Legal calendar and deadline management
Manage attorney calendars across every matter Track court dates, filing deadlines and statute windows Schedule client meetings, depositions and mediations Send reminders on the schedule your firm actually uses
Correspondence and filings
Draft routine letters, engagement agreements and status updates Format and proofread filings before they go to the paralegal or attorney E-file where your jurisdiction allows and confirm acceptance Maintain the physical and digital file for every open matter
Client contact
Answer routine client calls and emails Collect signatures, intake forms and billing information Route urgent matters to the right attorney immediately Log every contact in Clio, MyCase PracticePanther or your system
Billing support
Enter time and prepare draft invoices for attorney review Track retainer balances and flag when a refill is due Follow up on outstanding invoices on the schedule you set
Three steps

Hire a Virtual legal assistant in 3 steps

From your first brief to a Virtual legal assistant working in Clio and MyCase, you stay with one recruiter from scope through start.

Scope the Virtual legal assistant role

Tell us the work to own, from legal calendar and deadline management to correspondence and filings, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.

Review vetted Virtual legal assistant candidates

We screen candidates for legal calendar and deadline management, correspondence and filings, and practical fluency in Clio and MyCase. You review a shortlist with relevant context.

Hire and onboard your Virtual legal assistant

Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.

What changes for your team

Best for legal teams that need their calendar, correspondence, and routine case administration under control.

Fewer missed deadlines

Your calendar gets owned end to end across every matter, instead of tracked in whatever system each attorney prefers.

Faster client response times

Routine correspondence gets handled the same day it comes in, instead of sitting in an inbox between hearings.

Cleaner client files

Calendar, correspondence and billing stay current on every open matter, instead of reconstructed the week before a deadline.

Lower staffing overhead

One dedicated hire costs less than the salary, benefits and payroll taxes an in-house legal assistant adds up to.

More attorney time on casework

Your attorneys stop losing hours to admin, and spend that time on the cases that actually need their judgment.

Why teams choose HireHawk for this role

Matched to your practice area

A family law assistant and a corporate transactional assistant do different work. We screen against your practice area and your case management system.

Vetted before you meet them

5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.

Bilingual where it matters

Bilingual English and Spanish talent from Latin America, strongest in medical and legal.

Two ways to hire

Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).

Proof

What our clients say

"They built the analytics and automation our leadership now runs on, recovered tens of thousands in freight claims and cut manual work by 96%."

Siobhan Manager of Outbound Global Transportation

"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."

Work Injury Law Group Legal services

"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."

August Consumer brand

"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."

Anthony Director of Operations

"When our workflow broke down she built a tracking system to stop it happening again, without being asked."

Mikayel Revenue Cycle Manager

One partner, wherever your next hire lives.

The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.

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We work with companies backed by the world’s best investors.

Staffing agency HireHawk

HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.

Explore HireHawk

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Frequently Asked Questions

Common questions about hiring for this role

How is this different from a paralegal?

Your legal assistant handles the calendar, correspondence, filing and client contact that keeps a matter moving day to day. A paralegal does the substantive case work instead: drafting, discovery and trial preparation. Many firms end up staffing one of each, since the two roles rarely overlap once your caseload grows past a certain size.

Can a virtual assistant sign or file on the firm's behalf?

No, and you would not want them to. Your assistant prepares and formats filings for your attorney's signature, the same way any non-attorney staff member on your team already works. That keeps signing authority exactly where it belongs, with your attorneys, while still taking the formatting and preparation work off their plate.

Which practice areas do you cover?

We staff across civil litigation, family law, real estate, corporate work, immigration and personal injury, so you are not stuck hunting for a niche vendor. Tell us your practice area and case management system on the discovery call, and we match your assistant on both, instead of general legal experience alone.

Is a law firm virtual assistant the same as a legal virtual assistant, or a virtual litigation assistant?

Yes. Firms search for this role under several names, virtual legal assistant, law firm virtual assistant, legal virtual assistant and litigation assistant included. It is one position, matched to your practice area on the discovery call regardless of which term you used to find this page.

How fast can a virtual legal assistant start?

You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.

Do you handle billing and time entry?

Yes. Draft time entry and invoice preparation are already part of the role, so your attorneys are not stuck doing data entry between client work. Your billing partner still reviews and approves everything before it goes out the door, which means you keep full control over what actually gets billed.

Hire a virtual legal assistant, starting this month

Tell us your practice area and your case management system. We'll put a vetted legal assistant on it.

Vetted candidates in 10 business days
Every placement guaranteed
No long-term contract
Start Hiring →