Visits documented in real time, globally or locally.
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Best fit: A team that needs real-time documentation, primary care.
Core responsibilitiesBest fit: Chart completion and same-day close-out, handled as its own dedicated lane.
Core responsibilitiesBest fit: Best fit for a team leaning on someone for coding support, ICD-10 and CPT.
Core responsibilitiesBest fit: Suited to companies whose follow-up documentation, orders and referrals keeps slipping down the priority list.
Core responsibilitiesBest fit: The senior pick: scribe, multi-specialty and dense documentation, with enough range to own more than one lane at once.
Core responsibilitiesA virtual medical scribe is a remote, HIPAA-trained specialist who joins the visit by phone or video and documents it in your EHR as it happens.
From your first brief to a Virtual medical scribe working in Athenahealth and Epic, you stay with one recruiter from scope through start.
Tell us the work to own, from virtual medical scribe documentation to chart completion, plus the systems, coverage hours, and outcomes that matter. We turn that into a focused search brief.
We screen candidates for virtual medical scribe documentation, chart completion, and practical fluency in Athenahealth and Epic. You review a shortlist with relevant context.
Choose your candidate and hiring model. We coordinate the handoff into your tools, operating process, and first-week priorities.
Best for providers who need real-time documentation so clinical time stays focused on the patient.
Notes close the same day instead of stacking up for evening or weekend catch-up.
Providers talk to the patient during the visit instead of typing through it.
Real-time documentation catches details a rushed end-of-day note tends to miss.
The right codes go into the note the first time, ready for the provider to confirm.
After-hours charting stops eating into providers' personal time.
One dedicated scribe costs less than the benefits, payroll taxes and office space an in-house hire adds up to.
Every candidate is screened and trained on HIPAA before they document a single patient record.
5-Stage Vetting with AI-assisted screening. Fewer than 1% of applicants are presented to clients.
Bilingual English and Spanish talent from Latin America, strongest in medical and legal.
Fully managed global talent from $12 an hour, or US direct hire from 12.5% of first-year salary. Compare the two on our [staffing solutions page](/solutions/).
A virtual medical scribe works across specialties, matched to the terminology and note structure of yours.
Don't see your specialty listed? Tell us on the discovery call and we'll match you to someone who has worked in it.
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"It was very easy working with HireHawk, from looking for viable candidates, the interview process, all the way to implementation of your hire, they handle it all. We are also very happy with our hire. Very easy and seamless process."
"HireHawk filled two senior roles in under two weeks. The candidates were sharper than anything our in-house recruiter surfaced in months."
"Her scope grew within months and our leadership asked to meet her in person. We came back to HireHawk to expand the rest of the team."
"When our workflow broke down she built a tracking system to stop it happening again, without being asked."
The right model depends on the seat, not the company. Some roles need someone in the building; the rest do not, and cost far less remotely.
HireHawk is a staffing agency for growing US companies with industry-specialized recruiters. This is one of the seats we fill most: we recruit for it, run 5-Stage Vetting, and either employ the hire on global talent or place them directly on your payroll.
Yes. Every candidate is trained on HIPAA before they ever join a single visit or touch a patient record, so you are not the one running that training internally. The engagement itself is structured to keep patient information secure end to end, from the visit through however your practice documents it.
No. Your virtual medical assistant runs the front desk and admin work around the visit, scheduling and insurance. Your virtual medical scribe instead joins the visit itself and documents it in real time as the provider talks. If your documentation volume is high, most practices end up staffing both.
By phone or video, matched to however your practice already runs telehealth or in-room documentation today. Your scribe joins quietly in the background, listening and documenting while the provider focuses entirely on the patient. Tell us your actual setup on the discovery call and we match the workflow to it.
We cover primary care, cardiology, dermatology, orthopedics, pediatrics and behavioral health, among others most practices actually run. Tell us your specialty on the discovery call, and we match you with a scribe who already knows the terminology and note structure for it, instead of learning your specialty live.
You'll see vetted candidates within 10 business days of your discovery call, so you're not waiting weeks to start interviewing. Once you've made your pick, onboarding takes 21 days, whether the hire joins your payroll directly or comes on as a fully managed global hire through HireHawk.
You're covered either way. If you go with global talent, you get 100% performance replacement at no extra cost. If you choose US direct hire, you're backed by a 60-day replacement guarantee, so a bad fit doesn't turn into a bad quarter for your business.
Tell us your EHR and your documentation volume. We'll put a vetted virtual medical scribe on it.
