Build Admin & Support Teams for up to 80% Less
You need responsive calendars, clean inboxes, and organized docs. We build a vetted remote Admin & Support pod to handle daily operations. Shortlists arrive fast, you pick the fit, and we employ them compliantly so you can scale confidently.
Tame Inboxes & Calendars
Reduce context switching and missed commitments, with clear priority rules and same‑day responses.
Standardization & Quality
Calls, emails, and forms route to the right owner, cutting wait times and abandonment.
Create Reliable Coverage
Reliable coverage across time zones by using staggered shifts and backup playbooks for PTO and peaks.
Prepare Documents & Reports
Stay on schedule with fewer revisions and cleaner formatting.
Accurate Records & Systems
Stay accurate by updating CRMs, spreadsheets, and shared drives with agreed naming and versioning.
Coordinate Travel & Logistics
Clear itineraries, expense tracking, and faster approvals.
Meet Your Hiring Expert
We work with you to define the role, scope, and markets, then set up your personalized hiring plan.
We scour for top candidates on 200+ global job boards across 17 countries and 92 metro markets.
You receive a qualified shortlist in about 10 days, with progress updates throughout the process.
Once you choose your hire, we handle contracts, payroll, local compliance, and HR.
We provide ongoing staff support with performance check-ins and success initiatives to strengthen talent retention.
Latin America (US overlap)
Strong English in urban hubs, shared business hours with US teams, great for executive assistant and intake roles that need real‑time scheduling and calls.
Philippines (APAC/US partial overlap)
Deep admin and BPO talent pool, strong written and spoken English, ideal for inbox, calendar, data hygiene, and documentation.
EMEA (East Coast morning overlap)
Broad language coverage and professional support experience; useful for EU vendor and travel coordination.
Africa (Varied overlap)
Emerging hubs with growing English‑speaking talent for data and back‑office tasks.
Platforms And Tools We Work With
We screen candidates for proficiency with common admin stacks. You retain ownership of tools and access. We do not promise integrations.
400M+
Candidate profiles
~10 days
Typical time to shortlist
<21 days
Typical time to fill
This platform transformed my job search. The user interface is intuitive, and I appreciated the personalized job recommendations. I landed a position that perfectly matches my skills and aspirations. Thank you for making job hunting less stressful!
"I recommend HireHawk to anyone looking to efficiently and swiftly hire exceptional talent for their team. This innovative platform offers an array of features that are specifically designed to streamline the entire hiring process, making it easier than ever to identify and attract the best candidates. With its user-friendly interface and advanced tools, you can ensure that you find the most qualified individuals in no time at all, allowing your organization to thrive with the right talent on board."
Working with Highhawk was an absolutely incredible experience. They found us the perfect employee for our Legal Funding company, and the entire process could not have gone smoother. We were a bit nervous at first, but they proved themselves every step of the way. In the end, everything came together perfectly, and we couldn’t be happier with the hire they delivered. We’re already moving forward with hiring even more people through them. Highhawk is truly number one. Highly recommend!
FAQs
Inbox and calendar management, intake triage, document prep, travel planning, data entry and hygiene, meeting notes, light vendor follow‑ups, and simple reporting.
Yes. We recommend LATAM for high overlap with US time zones and can combine regions for early or late coverage.
Writing samples, live role‑plays, and structured interviews. We check clarity, tone, prioritization, and documentation.
Your tools. We screen for proficiency in common admin platforms, then you grant access and permissions.
You do. We are your hiring partner for contractor engagement and payroll. You own daily tasks, SOPs, and performance cadence.
Yes. Many clients start part‑time to tune SOPs, then scale to full‑time or add a second shift.
We support NDA signing and basic security guidelines. You control access, accounts, and policies. We do not manage your data privacy or security program.
We typically start sourcing the next business day after kickoff. Shortlists are usually ready in about 10 days.
Our Satisfaction Guarantee means we replace them until we find someone who is.
A flat monthly rate per candidate that covers our sourcing, vetting, contracting, payroll, and ongoing support. No upfront fees.
We can share templates and examples. You finalize SOPs so they match your systems and policies.
You keep ownership of phone systems and routing. We screen candidates who have experience with common tools.
